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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Baton Rouge · Job Posted May 27, 2026
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Job Description

We are looking for an Administrative Coordinator in Baton Rouge, Louisiana to support daily office operations and serve as a key point of contact for tenants, vendors, and internal teams. This short-term contract to permanent opportunity is ideal for someone who enjoys balancing customer service, scheduling, and administrative follow-through in a fast-paced property management environment. The person in this role will help keep maintenance requests, billing activities, and front desk coordination organized and running smoothly.

Job Responsibility

  • Coordinate maintenance appointments and service requests by working closely with tenants, vendors, and internal staff to ensure timely completion
  • Manage incoming phone calls and front desk inquiries, providing attentive assistance and directing requests to the appropriate contacts
  • Prepare, review, and track billing-related documentation to support accurate processing and recordkeeping
  • Maintain calendars and schedules for service activities, meetings, and operational priorities to keep workflows on track
  • Enter, update, and monitor work orders within property management systems, ensuring details are accurate and current
  • Support day-to-day administrative tasks such as filing, data entry, correspondence, and document organization
  • Use platforms such as Yardi and AppFolio to help manage property-related information, service activity, and administrative records
  • Deliver responsive customer service to tenants and partners by addressing questions, following up on open items, and helping resolve routine issues

Requirements

  • Experience in administrative support, office coordination, or a similar operations-focused role
  • Strong background handling inbound calls and delivering detail-oriented customer service
  • Demonstrated ability to manage calendars, schedules, and multiple priorities with accuracy
  • Familiarity with work order tracking and service coordination in a property management or maintenance setting
  • Working knowledge of Yardi, AppFolio, or related property management software
  • Clear written and verbal communication skills with strong attention to detail
  • Proficiency with standard office systems and the ability to maintain organized records and documentation

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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