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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, St. Cloud · Job Posted May 20, 2026
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Job Description

We are looking for an Administrative Coordinator to join a motor freight forwarding organization in St. Cloud, Minnesota. This Long-term Contract opportunity is ideal for someone who excels in administrative support, billing activities, and accurate record handling in a fast-paced office setting. The person in this role will help keep invoicing, reporting, and cross-department communication organized and on schedule.

Job Responsibility

  • Enter billing and operational information into company records with a high level of accuracy
  • Review and process invoices promptly to support timely payment and documentation activities
  • Resolve billing discrepancies by updating records and completing necessary corrections
  • Prepare recurring and requested reports to support department tracking and decision-making
  • Coordinate with internal teams to gather information and ensure tasks are completed within expected timelines
  • Maintain organized documentation and correspondence related to billing and administrative processes
  • Support daily administrative functions that help the billing and pay department operate efficiently

Requirements

  • At least 2 years of experience in an administrative, billing, or coordinator position
  • Demonstrated ability to process invoices and manage data entry with strong accuracy
  • Proficiency in Microsoft Outlook, Microsoft Word, and Microsoft Excel
  • Experience creating and distributing ad hoc or routine reports
  • Strong written communication skills for clear email correspondence and internal coordination
  • Excellent attention to detail and the ability to identify and correct errors efficiently
  • Ability to work effectively with multiple departments in a deadline-driven environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • access to top jobs
  • competitive compensation and benefits
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