Administrative Coordinator Jobs

Administrative Coordinator

Amgen

Location:
India, Hyderabad

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a proactive and detail-oriented Administrative Coordinator, to join the Center for Observational Research (CfOR). This role will be instrumental in supporting admin related activities and contribute to multiple site-level initiatives. The role will require professional with a strong business administration capabilities to support and manage site operations. The ideal candidate will also play a vital role in supporting the smooth execution of day-to-day operations and communications within the CfOR organization.

Job Responsibility:

Facilitate internal communications, manage team calendars, schedule meetings, prepare materials, agendas and meeting minutes, and coordinate meeting logistics
Provide operational and administrative support to the CfOR teams, ensuring seamless coordination across local, global and cross-functional teams
Maintain travel dashboard with arrangements and logistics (itineraries, approvals, visa/expense guidance) for team members and visiting stakeholders in accordance with organizational policies
Coordinate on resource onboarding tasks (hiring, training) and offboarding tasks (equipment, access requests, orientation schedules)
Plan and execute local and global team events and meetings, including agenda development, catering to AV arrangements
Administer procurement processes by raising and tracking Purchase Orders (POs), coordinating with vendors, and supporting supplier onboarding and evaluation
Prepare and submit expense reports, process invoices and support procurement requests
liaise with finance and procurement teams
Serve as point of contact for vendors and facilities (office supplies, service requests, room bookings)

Requirements:

Bachelor’s degree with 3+ years in business administration, communications, or related field preferred
Experience in administrative, coordination or business-support roles (experience in pharmaceutical, life sciences, or regulated environments is a plus)
Experience with corporate systems such as Concur (travel/expense), Workday or Ariba is preferred
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
comfort with virtual meeting platforms (Teams)
Strong written and verbal communication skills
ability to build relationships across teams
Quick learner with strong analytical skills and adaptability to new tools and concepts
Effective communicator with strong written, verbal, and presentation abilities
Builds positive relationships and fosters collaboration with a proactive, “can-do” attitude

Nice to have:

Experience in pharmaceutical, life sciences, or regulated environments is a plus
Experience with corporate systems such as Concur (travel/expense), Workday or Ariba is preferred

Additional Information:

Job Posted:
December 18, 2025

Work Type:

On-site work

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