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Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Spokane Valley

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Category:
Office Administration

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Contract Type:
Employment contract, B2B

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Salary:

Not provided
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Job Responsibility:

  • Schedule and dispatch service technicians to customer locations based on priority and job requirements
  • Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers
  • Maintain accurate records in service management software, including job creation, updates, and documentation of service details
  • Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed
  • Review and verify technician time entries, job classifications, and expenses to support payroll processing
  • Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback
  • Assist in managing on-call schedules, facility access requirements, and key control
  • Promote company products and services to customers during interactions, identifying opportunities for additional sales
  • Offer general operational support, including office security, clear communication with staff, and adherence to company policies

Requirements:

  • At least 1 year of experience in dispatching, scheduling, or a similar role
  • Proficiency with service management software
  • Strong skills in Microsoft Office applications, particularly Excel, Word, and Outlook
  • Excellent organizational abilities with a proven track record of multitasking and meeting deadlines

Nice to have:

Familiarity with construction or contractor industry terminology and equipment

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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