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Administrative coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Goleta

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a contract-based Office Reception & Coordinator. You will be responsible for delivering a positive and welcoming experience for all employees and visitors, managing day-to-day office operations, supporting events and programs, and assisting the Facilities and Workplace Services Manager in maintaining a best-in-class workplace.

Job Responsibility:

  • Greet all employees, candidates, and visitors professionally
  • Create an inviting atmosphere aligned with company values
  • Offer amenities such as water and luggage storage to visitors
  • Ensure visitors understand their next steps
  • Maintain the front desk and lobby area to high standards of cleanliness and organization
  • Collect feedback from Facilities and Workplace Services Manager monthly
  • Support internal customers (employees) by keeping all office, wellness, pet, and parent-related supplies stocked and organized
  • Serve as the primary conference room coordinator, resolving scheduling conflicts within 24 hours
  • Communicate office updates, perks, and event info across all buildings via flyers, Slack, The Hub, etc
  • Respond to general office inquiries within 30 minutes
  • Maintain timely, bi-weekly feedback loops and meet operational deadlines
  • Assist with the Facilities Ticketing System by assigning tickets within 90 minutes to appropriate team members
  • Ensure timely ticket responses (within 90 minutes of assignment) and close tickets with documented outcomes
  • Monitor facility issues and proactively suggest creative solutions to improve employee experience on a monthly basis
  • Support planning and execution of office holiday celebrations, staff events, and decorations
  • Measure success through monthly feedback and adherence to event timelines
  • Direct food deliveries based on the Food & Beverage calendar
  • Relay kitchen complaints to Food & Beverage Managers within 10 minutes
  • Run daily Coffee Metrics Report and update spreadsheets accordingly
  • Assist with creating engaging F&B communications using Canva
  • Organize employee communications and invitations for onsite perks
  • Track program success via employee participation and manager feedback

Requirements:

  • Prior experience in office administration or reception preferred
  • Strong verbal and written communication skills
  • High attention to detail and organizational ability
  • Ability to manage multiple priorities and deadlines
  • Customer-focused mindset with a friendly disposition
  • Comfortable with technology for scheduling, communications, and ticketing systems
  • Ability to work both independently and collaboratively
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

Work Type:
On-site work
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