Administrative Coordinator Job at Robert Half (Orlando)

Administrative Coordinator

Robert Half

Location:
United States , Orlando

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Administrative Coordinator to support client communications, scheduling, and event operations for a growing team in Florida. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative work with event-related coordination in a fast-paced, client-focused environment. The role will handle day-to-day organization, keep timelines on track, and help ensure each event is prepared with accuracy and professionalism.

Job Responsibility:

Serve as a primary point of contact for incoming client messages, providing timely responses and guiding inquiries through the booking process
Organize calendars, appointments, consultations, and internal meetings while keeping deadlines and event milestones clearly tracked
Create and distribute client-facing documents such as proposals, invoices, and agreements, and monitor payment status and outstanding balances
Maintain accurate records across internal systems, ensuring client details, schedules, and project updates remain current and well organized
Coordinate event preparation by assembling materials, reviewing checklists, and confirming that supplies, packaging, and related items are ready for execution
Gather brand assets from clients and help align labels, signage, and printed materials with approved visual direction
Support staffing logistics by scheduling event personnel, sharing assignment details, and tracking onboarding documentation for contractors
Assist with vendor communication, product sourcing, inventory oversight, and delivery timing to help event plans run smoothly
Provide operational and executive support through task coordination, file organization, research, and workflow improvement efforts
Participate in on-site event support when needed to help ensure logistics and presentation are carried out successfully

Requirements:

At least 2 years of experience in administrative support, operations, event coordination, or a related function
Strong ability to manage schedules, priorities, and multiple moving parts with a high level of organization
Clear and detail-focused written and verbal communication skills for client, vendor, and internal team interactions
Experience handling calendar management, meeting coordination, and administrative follow-through in a fast-paced setting
Comfortable supporting logistics, tracking details, and maintaining accurate records across several projects at once
Familiarity with vendor coordination, inventory tracking, or event execution is highly preferred
Proficiency with administrative software, scheduling tools, and project or workflow management platforms
Availability to work part-time hours, approximately 20 to 25 hours per week, with flexibility to support event needs as required

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:

Parttime

Work Type:

On-site work

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