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Administrative Coordinator

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Randstad

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Location:
Canada , Lévis

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Category:
-

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Contract Type:
Not provided

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Salary:

70000.00 CAD / Year
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Job Description:

We are a major player in the Canadian construction industry, specializing in large-scale infrastructure projects. Our core values are deeply rooted in safety, passion, and innovation. To support our ongoing growth, we are seeking a versatile Administrative Coordinator to support three of our key departments. Your Mission: Reporting to the Director of Legal Affairs, you will provide strategic support to three organizational pillars: Legal Affairs (70%): Contract review, document preparation, translation, and records management. Environment & Continuous Improvement (20%): Support for quality processes and tracking of technical files. Executive Support (10%): Calendar management, travel arrangements, and accommodation booking for the VP of Administration.

Job Responsibility:

  • Draft, review, and format official documents, contracts, and presentations
  • Ensure rigorous follow-up on deadlines and maintain up-to-date project files
  • Coordinate communication between departments and external partners (notably in the United States)
  • Manage organization and filing, including both physical and digital archiving
  • Contribute to internal initiatives, specifically regarding process improvement and administrative governance

Requirements:

  • Previous experience in a similar administrative role
  • Experience in the construction industry is a major asset
  • Fully bilingual in English and French, both written and spoken
  • Proficiency in the Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with SharePoint, Workday, or Salesforce is considered an asset
  • Strong ability to collaborate effectively within a team environment
  • Proven ability to prioritize files and consistently meet deadlines

Nice to have:

  • Experience in the construction industry
  • Experience with SharePoint, Workday, or Salesforce
What we offer:
  • Hybrid Work Model: Following the initial training period (2 days in-office / 3 days from home)
  • Vacation: 4 weeks per year
  • Retirement: RRSP plan with employer contributions up to 5%
  • Health & Safety: Comprehensive group insurance coverage starting on Day 1
  • $500 allowance for ergonomic equipment (after 3 months)
  • $65/month toward your mobile phone plan
  • 100% reimbursement for public transit passes

Additional Information:

Job Posted:
April 20, 2026

Expiration:
June 14, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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