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Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , St. Cloud

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Coordinator to join a motor freight forwarding operation in St. Cloud, Minnesota. This Long-term Contract position will provide essential support to billing and pay functions by ensuring administrative processes are completed accurately and on schedule. The ideal candidate will bring strong organizational skills, a careful eye for detail, and the ability to collaborate effectively with multiple teams in a fast-paced environment.

Job Responsibility:

  • Enter and maintain billing and payment data with a high level of accuracy across administrative records
  • Review, prepare, and process invoices to support timely and correct financial transactions
  • Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information
  • Generate routine and ad hoc reports for internal tracking, operational visibility, and department support
  • Coordinate with cross-functional teams to gather information and resolve issues within required timelines
  • Monitor administrative workflows related to billing support and follow up on outstanding items as needed
  • Organize documentation and correspondence to ensure records are complete, accessible, and up to date

Requirements:

  • At least 2 years of experience in administrative support, billing coordination, or a related office-based role
  • Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel in a work environment that requires strong attention to detail
  • Experience handling invoice processing, data entry, and email-based communication with accuracy and professionalism
  • Strong attention to detail and the ability to identify errors or inconsistencies in financial or administrative records
  • Ability to produce reports and manage multiple priorities while meeting deadlines
  • Effective communication skills and a collaborative approach when working with different departments
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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