Administrative Coordinator Job at Randstad (Vancouver)

Administrative Coordinator

Randstad

Location:
Canada , Vancouver

Category:
Office Administration

Contract Type:
Not provided

Salary:

25.00 - 30.00 CAD / Hour

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Job Description:

In this Administrative Coordinator role, you will be the backbone of a dynamic leadership team of 5 to 7 members. Located in the heart of downtown Vancouver, this position offers a modern hybrid work structure, allowing for the majority of work to be performed remotely while maintaining a physical presence in the office (approximately 2–3 days per month) to handle essential on-site logistics. This is a unique opportunity within the business administration sector to support an organization that is driving technological advancement across Canada. As an Administrative Coordinator, you will act as the primary point of contact for office needs and a central figure in document excellence. A significant portion of your initial mandate will involve supporting an internal audit. This requires a professional who is not a "wallflower" but rather someone who can confidently track deliverables, follow up on action items, and ensure that the leadership team stays on schedule. Your role in business administration will be pivotal in maintaining "digital hygiene" across shared platforms and ensuring that every report and presentation meets the highest organizational standards. Because our client operates in a space that interacts with partners across Canada, high-level communication is essential. While the primary language of the office is English, any experience working with diverse stakeholders across different provinces is a plus. Your expertise in business administration will ensure that the executive team remains focused on their strategic goals while you manage the complexities of scheduling, meeting preparation, and office flow.

Job Responsibility:

Serving as the primary point of contact for all in-office needs, including coordinating couriers and maintaining office supplies
Supporting logistics for all-hands meetings and quarterly team events to ensure seamless execution
Assisting with employee onboarding activities, including workspace setup and office tours
Coordinating administrative support for special projects, specifically the internal audit, by managing meeting coordination and document organization
Tracking tasks and following up on deliverables to ensure audit deadlines are met
Maintaining digital hygiene and file organization across SharePoint and OneDrive platforms
Assisting with the preparation of board materials, ensuring all documents are perfectly formatted and accurate
Providing complex calendaring assistance for senior team members and managing room bookings
Processing expense reports and assisting with travel research and recommendations
Providing coverage for the Executive Assistant during absences, including inbox monitoring and support for the CEO and COO
Collaborating with the broader business administration team to streamline administrative processes and templates

Requirements:

Exceptional proficiency in Microsoft 365, particularly Outlook, Teams, SharePoint, Word, and PowerPoint
Strong "formatting excellence" with an eagle eye for detail in complex documents
Confident communication skills and the ability to "call out" action items to keep projects on track
Leadership qualities and the ability to work independently without constant supervision
High level of discretion and professionalism when handling confidential audit information
Ability to pivot between tasks quickly in a fast-paced environment
Strong interpersonal skills with an extroverted and proactive approach to problem-solving
Approximately 5+ years of experience in administrative support or business administration roles
Proven experience working in a hybrid or remote environment
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to commute to the downtown Vancouver office as required for on-site days
Availability to complete the contract through June 30th

Nice to have:

Experience with not-for-profits, government agencies, or board governance is considered a strong asset
Demonstrated ability to manage multiple priorities for a leadership team
Any experience working with diverse stakeholders across different provinces is a plus

What we offer:

Opportunity to work with a prestigious organization in the digital innovation space
Hybrid work flexibility, providing a great work-life balance
Weekly pay through Randstad’s easy-to-use digital timesheet system
Access to a network of expert recruiters who can help guide your career journey
The chance to gain experience in a high-level audit and board governance environment

Additional Information:

Job Posted:
February 23, 2026

Expiration:
April 13, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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