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Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , La Jolla

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

A reputable financial services organization is seeking an Administrative Coordinator to provide high-level administrative and operational support to ensure smooth day-to-day business functions. This role is well-suited for a detail-oriented, highly organized professional who excels at managing competing priorities, supporting multiple stakeholders, and maintaining a polished, service-oriented approach in a fast-paced corporate environment. The Administrative Coordinator will play a key role in supporting leadership and internal teams through scheduling, document management, communication coordination, and general office administration, while helping to improve overall operational efficiency.

Job Responsibility:

  • Provide comprehensive administrative support to leadership and internal teams
  • Manage calendars, schedule meetings, coordinate logistics, and arrange conference calls and travel as needed
  • Prepare, format, and distribute internal and external correspondence, reports, and presentations
  • Maintain organized filing systems (digital and physical) ensuring accuracy and accessibility of records
  • Support document processing, contract routing, and basic compliance tracking
  • Assist with expense reporting, invoice submissions, and vendor coordination
  • Serve as a point of contact for internal inquiries and direct requests to appropriate departments
  • Coordinate office operations including supplies, mail distribution, and general office support needs
  • Assist with onboarding support for new hires, including workspace setup and system access coordination
  • Support special projects and ad hoc administrative initiatives as assigned

Requirements:

  • 2+ years of administrative, office coordination, or executive support experience (financial services or corporate environment preferred)
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • High attention to detail and strong follow-through
  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Professional demeanor with strong customer service orientation
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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