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Administrative Coordinator (Real Estate)

https://www.roberthalf.com Logo

Robert Half

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Location:
United States of America , Carlsbad

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

Real estate moves quickly, and behind every successful transaction is a well-organized administrative process. We’re hiring an Administrative Coordinator to support a busy real estate or property management team with day-to-day operations, client communication, and transaction coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys keeping deals, documents, and timelines on track.

Job Responsibility:

  • Support transaction coordination from listing to closing
  • Prepare and manage contracts, disclosures, and real estate documentation
  • Communicate with clients, agents, lenders, and escrow teams
  • Maintain property listings and update databases
  • Coordinate showings, appointments, and calendars
  • Track deadlines and ensure all documentation is completed on time
  • Assist with marketing materials and listing updates as needed
  • Provide general administrative support to the team

Requirements:

  • 1–3 years of administrative or customer support experience
  • Experience in real estate, property management, or escrow preferred
  • Familiarity with transaction timelines and documentation is a plus
  • Real Estate Platforms: MLS, DocuSign, or similar (preferred)
  • CRM Systems: Follow Up Boss, kvCORE, or similar (preferred)
  • Microsoft Office and Google Workspace (required)
  • Strong organizational and time management skills
  • Ability to multitask and manage deadlines
  • Detail-oriented with strong follow-through
  • Professional communication and client service skills

Nice to have:

  • Experience in real estate, property management, or escrow
  • Familiarity with transaction timelines and documentation
  • Real Estate Platforms: MLS, DocuSign, or similar
  • CRM Systems: Follow Up Boss, kvCORE, or similar
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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