Administrative Coordinator - Mandarin speaking Job at Office Angels (London)

Executive Assistant - Bilingual in Mandarin

We are looking for a dedicated and detail-oriented Executive Assistant who is fl...

Location

United States , Cupertino, California

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience as an Executive Assistant, preferably within multinational or publicly-listed companies
Fluency in Mandarin and English, with exceptional verbal and written communication skills in both languages
Proven ability to collaborate effectively across diverse cultures and time zones, demonstrating a global mindset
Advanced proficiency in Microsoft Office Suite, Google Suite, and scheduling tools
Strong organizational skills and the ability to manage multiple priorities with attention to detail
Demonstrated ability to maintain strict confidentiality and handle sensitive information responsibly
Initiative-driven with a proactive approach to problem-solving and process improvement
Experience managing complex travel arrangements and executive calendars

Job Responsibility

Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones
Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation
Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency
Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion
Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks
Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail
Handle sensitive business and financial information with the utmost discretion and confidentiality
Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs
Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

HR Associate

Supports the HR team in delivering efficient and compliant HR services across re...

Location

Singapore , Singapore

Salary:

Not provided

BorgWarner

Expiration Date

Until further notice

Requirements

Diploma in Business/ HR with at least 2 years relevant working experience
Good interpersonal skills
Approachable disposition
Able to multi-task
Able to adapt to work in a fast-paced environment
Deal with Mandarin-speaking internal customers
Ability to prioritize and be logical in thoughts process

Job Responsibility

Support onboarding activities including operator orientation and offboarding activities
Managing of foreign employee work pass related matters
Support and maintain training administration and certification for operators
Support and coordinate HR welfare activities and employee engagement
Managing eLeave in Workday and reporting
HR administrative such as maintaining for Pfiles, employee information in Workday system
Manages day - day operations issues I.e. Blue Collars Workers (Operators)
Managing and ensuring confirmation for new employees is on time

Fulltime

Assistant Chinese Restaurant Manager

Plan, organize, control and direct the work of employees in the Hotel’s Chinese ...

Location

China , Hangzhou

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Minimum five years of administrative experience, preferably in a hospitality or restaurant related field or other equivalent experience
Mandarin Speaking
Working knowledge of the Food & Beverage aspect of Four Seasons services, policies or operations and general knowledge of the hotel
Knowledge or the ability to operate computer equipment including word processing and spreadsheet software
Logic, eye for details, approachable and willing to help
Proven ability to manage multiple priorities with lean resources while delivering high-quality results
Strong leadership and interpersonal skills, is able to prioritize and adapt to the changing needs of the operation
Positive attitude with a generous and uplifting team approach
Ability to anticipate and prioritize the needs of the guest proactively
Energetic and has a professional approach to his/her craft

Job Responsibility

Plan, organize, control and direct the work of employees in the Hotel’s Chinese Restaurant while ensuring guest satisfaction
Select, train, evaluate, lead, motivate, coach, and discipline all employees, supervisors in the Hotel’s Fine Dining Restaurant
Be visible in the operation, provide recognition, promote good public relations, and handle complaints, concerns or special requests for guests, clients, and group contacts
Describe and ensure quality of all food items, ingredients, and preparation methods, as well as provide expert knowledge of wine and spirits
Control labor and operating expenses through effective scheduling, budgeting, purchasing decisions, and inventory and cash control
Attend regular operational meetings to ensure effective coordination and cooperation between departments
Aid each Department Head in giving the necessary training to their staff
Develop creative and attractive setup presentations for potential clients
Ensure spot up-selling to maximize the departmental revenue
Supervise the execution of Restaurant according to guest’s desire and to ensure the highest standards of food, beverage and service is offered

What we offer

Competitive Salary, wages and benefits
Excellent Training and Development opportunities
Complimentary Accommodation at other Four Seasons Hotels and Resort
Complimentary Dry Cleaning for Employee Uniforms
Complimentary Employee Meals
Employee activities

Fulltime

Client Operations Lead

The Client Ops Lead plays an active role in leading and running the agency opera...

Location

China , Shanghai

Salary:

Not provided

Hogarth

Expiration Date

Until further notice

Requirements

Extensive client servicing experience, managing accounts/teams for a multinational creative agency
Good understanding of Greater China business culture and ways of working
and being able to integrate that with a worldwide MNC culture
Able to work with global counterparts in the business (eg. Operations Director, Managing Director, SMEs)
Strategic thinker who can proactively and consistently provide various scenarios to achieve our ambitions and needs
Flexible leader who can operate at various levels of leadership
Excellent clients management skills, including direct clients and partner agencies
Highly organized, meticulous, client-focused and proactive
A collaborative, empathetic and visionary leader
Able to lead a team of 30+ people (FTE/FTC) and up to additional freelancers at any given time.

Job Responsibility

Client and Key Stakeholder Management: Possess a strong understanding of and consistently deliver against all contractual obligations, commercial arrangements, KPIs and SLAs with the Client
Build strong, trusting relationships with key stakeholders, manage perceptions and expectations
Conflict resolution
Operational planning and reviews
The Work: Possess a solid understanding of production processes and the environment and infrastructure in which production professionals succeed
Immerse into client’s business and proactively look for opportunities to enhance service levels
Able to interpret insights into a persuasive point of view using agency data relating to planning and tracking deliverables, budgets and resourcing
Resource Management: Ensure teams are engaged and motivated to perform
Recruiting and staffing
Plan and coordinate training/onboarding for incoming and existing teams

Bilingual Chinese Admin Assistant

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in both spoken and written English and Chinese (Mandarin or Cantonese)
Previous administrative or customer service experience
Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent interpersonal and communication abilities
Discretion and professionalism handling sensitive information

Job Responsibility

Greet and assist visitors and callers, liaising professionally in both English and Chinese
Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners
Translate, prepare, and proofread correspondence, reports, and other documents as needed
Manage calendars, coordinate meetings, and organize travel arrangements
Maintain accurate and confidential filing systems and records
Support data entry, invoice processing, and expense reporting
Help with supply ordering and general office administration functions
Communicate effectively with internal teams, providing administrative support across departments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Business Development Executive

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

Innovative Hub

Expiration Date

Until further notice

Requirements

Chinese (Mandarin) communication skills are required
Bachelor’s Degree in Marketing, Business Management, Business Administration, or a related field
At least 2–4 years of experience in Business Development, Sales, or Consulting roles (B2C preferred)
Strong communication, negotiation skills, quick learning ability, and passion for technology
Hardworking, detail-oriented and responsible in work

Job Responsibility

Business Development (New Clients): Identify, approach, and acquire new clients in the e-commerce and digital commerce space
Consult and propose suitable e-commerce and digital solutions
Conduct sales calls, meetings, presentations, and negotiations
Prepare proposals, quotations, and contracts
Achieve assigned revenue targets and sales KPIs
Account Management (Existing Clients): Manage a portfolio of existing clients as the primary point of contact
Understand client business objectives and recommend effective solutions
Coordinate with internal teams (Performance, Content, Operations, Creative, Tech) to ensure smooth project execution
Monitor project timelines, service quality, and deliverables
Identify upselling and cross-selling opportunities to maximize account revenue

What we offer

Working in International company – Singapore company
Full Gross salary for Insurance participation

Fulltime

Pbx operator

The PBX Operator serves as the primary voice of the hotel, acting as the central...

Location

Cayman Islands , Grand Cayman

Salary:

6.00 CI$ / Hour

Pyramid Global Hospitality

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
college coursework in hospitality preferred
Minimum 1–2 years of experience in a high-volume PBX, switchboard, or customer service/call center environment (luxury hotel experience strongly preferred)
Fluency in English (verbal and written)
additional languages (Spanish, French, Mandarin, etc.) a plus
Exceptional telephone etiquette with a clear, pleasant, and professional speaking voice
Strong listening skills and ability to remain calm and courteous under pressure
Excellent problem-solving abilities and a genuine desire to exceed guest expectations
Proficient with hotel PBX systems (e.g., Mitel, Avaya, Cisco, Opera Cloud PMS integration) and basic computer applications (Microsoft Office, email, internet)
Thorough knowledge of hotel layout, services, amenities, and surrounding area attractions

Job Responsibility

Answer all incoming internal and external telephone calls within three (3) rings with a warm, professional greeting, always using the approved script and proper telephone etiquette
Efficiently operate the telephone switchboard (PBX system), accurately transferring calls, placing guests on hold when necessary, and taking detailed, legible messages when required
Provide courteous, knowledgeable assistance to guests regarding hotel services, facilities, hours of operation, key personnel, in-house events, room amenities, and local attractions
Respond promptly and effectively to guest inquiries, concerns, and complaints
resolve issues independently whenever possible or escalate to the appropriate department/manager while maintaining 100% guest satisfaction
Process wake-up calls accurately and verify completion as required
Handle emergency calls according to established hotel protocols (fire, medical, bomb threats, etc.) and notify management/security immediately
Monitor and respond to room status updates, special requests (DND, privacy, VIP, late check-out, etc.), and maintain accurate logs
Coordinate with Housekeeping, Front Office, Engineering, Room Service, and other departments to relay guest requests, maintenance issues, and special needs in a timely manner
Assist with basic concierge services including restaurant reservations, transportation arrangements, theater tickets, and recommendations for dining, shopping, entertainment, and local points of interest

What we offer

comprehensive health insurance
retirement plans
paid time off
on-site wellness programs
local discounts
employee rates on hotel stays
ongoing training and development opportunities
robust wage package
excellent benefit plans
professional development

Fulltime

Pbx operator

The PBX Operator serves as the primary voice of the hotel, acting as the central...

Location

Cayman Islands , Grand Cayman

Salary:

6.56 KYD / Hour

Pyramid Global Hospitality

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
college coursework in hospitality preferred
Minimum 1–2 years of experience in a high-volume PBX, switchboard, or customer service/call center environment (luxury hotel experience strongly preferred)
Fluency in English (verbal and written)
additional languages (Spanish, French, Mandarin, etc.) a plus
Exceptional telephone etiquette with a clear, pleasant, and professional speaking voice
Strong listening skills and ability to remain calm and courteous under pressure
Excellent problem-solving abilities and a genuine desire to exceed guest expectations
Proficient with hotel PBX systems (e.g., Mitel, Avaya, Cisco, Opera Cloud PMS integration) and basic computer applications (Microsoft Office, email, internet)
Thorough knowledge of hotel layout, services, amenities, and surrounding area attractions

Job Responsibility

Answer all incoming internal and external telephone calls within three (3) rings with a warm, professional greeting
Efficiently operate the telephone switchboard (PBX system), accurately transferring calls, placing guests on hold when necessary, and taking detailed, legible messages
Provide courteous, knowledgeable assistance to guests regarding hotel services, facilities, hours of operation, key personnel, in-house events, room amenities, and local attractions
Respond promptly and effectively to guest inquiries, concerns, and complaints
resolve issues independently whenever possible or escalate to the appropriate department/manager
Process wake-up calls accurately and verify completion as required
Handle emergency calls according to established hotel protocols (fire, medical, bomb threats, etc.) and notify management/security immediately
Monitor and respond to room status updates, special requests (DND, privacy, VIP, late check-out, etc.), and maintain accurate logs
Coordinate with Housekeeping, Front Office, Engineering, Room Service, and other departments to relay guest requests, maintenance issues, and special needs
Assist with basic concierge services including restaurant reservations, transportation arrangements, theater tickets, and recommendations

What we offer

robust wage package
excellent benefit plans
professional development
generous bonuses
travel perks
opportunity to grow across a portfolio of 100 hotels and resorts
comprehensive health insurance
retirement plans
paid time off
on-site wellness programs

Fulltime

Administrative Coordinator - Mandarin speaking

Office Angels

Location:
United Kingdom , London

Category:
Art and Entertainment

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 28, 2025

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