Administrative Coordinator

Administrative Coordinator - Budgets and Invoicing

Randstad

Location:
Canada , Montréal

Category:
Office Administration

Contract Type:
Not provided

Salary:

55000.00 - 65000.00 CAD / Year

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Job Description:

Are you recognized for your organizational skills, professionalism, and ability to manage multiple priorities simultaneously? This Administrative Coordinator - Budgets and Invoicing position is a unique opportunity to contribute your skills to a recognized organization and grow in a stimulating and collaborative environment. Based in downtown Montreal, this role will allow you to be at the heart of the action, work with committed managers and teams, and contribute directly to the smooth running of daily operations. If you are looking for a role where your coordination, communication, attention to detail and administrative management skills will make a real difference, we want to meet you!

Job Responsibility:

Work closely with other coordinators on the team to ensure alignment and consistency in procurement and financial processes
Offer support to fellow coordinators on related tasks as needed
Collaborate with cross-functional teams to support project coordination and logistics
Track expenses and monitor budget utilization to identify variances
Collaborate closely with Finance to ensure alignment and accuracy
Provide budget reports as needed
Invoice Tracking and Financial Coordination
Receive, verify, track and process vendor invoices for payment
Create, process, and monitor purchase orders for goods and services
Collaborate with internal stakeholders to validate procurement needs and timelines
Serve as the primary point of contact between HR and the procurement department
Coordinate contract-related activities and ensure alignment with procurement guidelines
Assist in planning Requests for Proposals (RFP) by collaborating with internal stakeholders

Requirements:

Post-secondary studies in business administration, or a related field
2 to 5 years of experience in coordination, administrative support, or financial operations support
Excellent organizational, proactivity and time management skills
Strong communication and stakeholder management skills
Excellent proficiency in Microsoft Excel
Experience with invoice processing and PO systems
Experience with the Concur platform and familiarity with procurement and contract management guidelines
Excellent oral and written communication skills, in both French and English
Discretion, diplomacy, and a high sense of professionalism
Demonstrated ability to work independently in a fast paced environment and adapt quickly to changing priorities

What we offer:

A hybrid work model (maximum 3 days in the office) with a flexible schedule
Competitive salary and annual bonus of up to 8%
Permanent, full-time role, 35 hours/week, in downtown Montreal
Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, paid for by company
3 weeks paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st

Additional Information:

Job Posted:
February 22, 2026

Expiration:
April 13, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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Job Link Share:

Administrative Coordinator - Budgets and Invoicing

Randstad

Location:
Canada , Montréal

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 22, 2026

Expiration:
April 13, 2026

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