Administrative Coordinator, Advising Job at University of Rochester (Rochester)

HR Coordinator

An exciting opportunity to join a leading legal law firm in Guildford as an HR C...

Location

United Kingdom , Guildford

Salary:

28000.00 - 35000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

A relevant degree or experience in HR administration
CIPD qualifications (Desired)
Demonstrable experience in HR administration and database maintenance
Excellent problem-solving and time management abilities
Strong communication and organisational skills
A team player who can also work independently.

Job Responsibility

Ensuring compliance with HR legislation and case law
Advising line managers on the implementation of HR policies and procedures
Leading recruitment efforts by developing relationships with agencies and managing job postings
Coordinating on-boarding and delivering HR induction sessions for new starters
Maintaining the HR database, ensuring all employee information is up to date.

What we offer

25 days of holiday plus Bank Holidays
Enhanced family leave policies
Annual bonus scheme
5% employer pension contribution
Private medical cover
Life assurance
Annual performance reviews
Personal career progression plans

Fulltime

Business Development Administrator

The primary focus of the position is preparation of high-quality tender submissi...

Location

Australia , Kewdale

Salary:

Not provided

Remote Control Technologies Pty Ltd

Expiration Date

Until further notice

Requirements

Minimum 3 years’ experience in Contract Management or Business Administration role
Effective communication skills, both written and verbal with the ability to engage, build relationships and advise stakeholders across all levels
Excellent organisational skills and attention to detail with the ability to work both autonomously and within a team
Reliable, trustworthy and calm in the face of complexity
Logical problem solver
Total customer satisfaction culture and drive
Computer literacy, experience with MS-Office
Willingness to learn and develop within the role

Job Responsibility

Completion/preparation of customer tender/contract/request for information submissions involving: Collating of information and coordination of all stakeholders in an efficient and timely manner
Liaising with customers for clarification and further information, managing the correspondence and any negotiations between RCT and the customer
Identifying strategic information from tenders and experiences to enrich RCT marketing and sales offers
Managing the project delivery folders
Working with the sales team in the ongoing development of customer contracts and assisting sales coordinator with solution and product quotations
Carrying out regular contract reviews on performance, mapping against agreed KPI’s
Reviewing customer purchases/data and collaborating with RCT departments to identify potential efficiency improvements for customers
Undertake business development research on existing and potential customer contracts, working with RCT’s Data Analyst to identify sales opportunities and prospects for RCT and present findings sales managers
Reviewing and comparing customer contracts to identify contract variations to deliver enhance customer experience
Managing customers ERP portals including Tenders/RFI submissions, configuring access levels across RCT functions (e.g., Ariba)

What we offer

Attractive remuneration
Great work environment
Paid parental leave (after qualifying period)
Employee Assistance Program
Lifestyle financial solutions
A broad role that offers variety and challenges
Work with a team of high-performing professionals
An established business (50 years) in a high-growth technology industry, part of the leading global mining and infrastructure equipment company Epiroc

Fulltime

New

Graduate Student Advisor and Program Coordinator

The Graduate Student Services Advisor applies professional student services conc...

Location

United States , San Diego; La Jolla

Salary:

26.52 - 35.73 USD / Hour

UC San Diego

Expiration Date

March 03, 2026

Requirements

Experience with student academic advising and counseling techniques, including inclusive advising practices
interpretation of academic program structures and milestones (admissions, degree requirements, academic progress, and post-graduate pathways)
and appropriate referral to campus resources related to funding, fellowships, and student support. Ability to analyze and interpret academic records, including domestic transcripts, petitions, and degree progress documentation, to assess eligibility and status.
Competence in documenting workflows and advising interactions, ensuring transparency and enabling supervisory awareness of student progress and potential concerns.
Knowledge of University processes and procedures, including recruitment and admissions processes, application review logistics, communication with evaluators, enrollment processes, academic milestones, School and University requirements, and standard administrative workflows.
Understanding of University rules and regulations, including academic policies, data stewardship expectations, and compliance requirements applicable to student records, advising, and program administration.
Skill in coordinating recruitment and admissions processes, including application review logistics, communication with evaluators, and maintaining accurate tracking systems.
Ability to advise students on post-graduate academic and professional pathways, with familiarity in admissions criteria, testing timelines, and application preparation, and the ability to refer students to specialized campus resources as appropriate.
Knowledge of student immigration and visa processes pertaining to international students and scholars. sufficient to provide frontline guidance and make appropriate referrals.
Competence in providing frontline guidance on fellowship and funding processes, including basic familiarity with campus award administration and referral pathways.

Job Responsibility

Applies professional student services concepts to provide comprehensive support for the School of Biological Sciences’ graduate programs, with primary focus on MS programs.
Coordinates recruitment and admissions activities, including outreach efforts and application review processes.
Provides academic advising and program guidance to prospective and enrolled students.
Advises on enrollment and degree completion planning
monitoring academic progress toward degree completion.
Organizes and supports key program activities such as orientations, information sessions, thesis defenses, and milestone or community-building events.
Assists with financial aid and funding coordination by supporting the processing and tracking of fellowships and awards, providing basic financial aid information, and referring students to appropriate campus resources.
Collaborates closely with the Division of Graduate Education and Postdoctoral Affairs (GEPA) and other campus partners to ensure compliance with University policies and timelines.
Provides career and professional school advising for students in the Pathways to Health Professions program.
Supports students in exploring health professions, preparing competitive applications to medical and other professional schools, and navigating prerequisite coursework, experiential learning, and timelines.

Fulltime

Property Manager

Our client is seeking an experienced Property Manager who can quickly gain an ex...

Location

United Kingdom , Brighton

Salary:

16.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven property management background
Keen understanding of legislation regarding property and maintenance
Pro active with a great eye for detail
Excellent customer service skills

Job Responsibility

Prepare and manage lease agreements and rental contracts
Update and maintain contract records
Respond to day-to-day inquiries from tenants regarding repairs and maintenance
Differentiate and manage responsibilities between landlord and tenant repairs
Coordinate and schedule necessary repairs and maintenance with approved contractors
Ensure keys are signed in and out as needed
Arrange and conduct regular inspections of the flats
Conduct tenant checkouts in a timely and professional manner
Prepare detailed inventory reports for each property
Advise and assist tenants with utility setups and issues

What we offer

Employed directly with Office Angels
Eye care vouchers and money towards glasses
Search for permanent work whilst in assignments
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave

Fulltime

Sales Support Executive

Sales Support Executive / Team Coordinator role in a specialist office furniture...

Location

United Kingdom , London

Salary:

27500.00 - 32500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Confident using Excel, PowerPoint, and Outlook
Strong communicator with good time management
Organised, adaptable, and able to stay calm in a busy sales-driven environment
Someone who wants to grow, learn, and get stuck in
Some office/admin experience (estate agency, reception, events, sales admin, etc.)
21+ years old

Job Responsibility

Supporting our sales team with quotes, proposals, and presentations
Coordinating with suppliers, logistics, and finance to keep projects on track
Managing order details, documentation, and queries from manufacturers
Building product knowledge to help advise on client projects
Joining client meetings/showroom visits once settled in

What we offer

Tax-free Christmas bonus
Paid travel costs
Smart/casual dress code
Sociable, supportive culture
2 days WFH per month
Structured training
Career growth opportunities
Regular socials

Fulltime

New

Simulation participant coordinator medical education coordinator

Serves as a trusted medical education program resource, ensuring compliance with...

Location

United States , Charlotte

Salary:

26.55 - 39.85 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Business or related field
Bachelor's Degree in Education or related field
Bachelor's Degree in Health Care Administration or related field
Typically requires 3 years of experience in program coordination and administrative support within a healthcare or educational environment
Knowledge and ability to plan for and manage program coordination and administrative activities of a training program
Knowledge of due process and remediation process of ACGME if working with residents and/or fellows
Knowledge of medico-legal issues, employment visas, and state/federal regulations
Excellent communication (oral and written) and interpersonal skills
Excellent organization, prioritization, and reading comprehension skills
Excellent analytical skills with high attention to detail

Job Responsibility

Serves as an acknowledged and trusted medical education program resource
Tracks progress of individuals and programs to ensure standards are met
Prepares, coordinates, and disseminates schedules
Reviews and revises rotation, curriculum, and/or materials
Aids in development and auditing of program materials
Coordinates and participates in recruitment, evaluation, and/or selection process
Assists in communicating with external agencies
Helps program leader prepare required documentation for accreditation
Monitors compliance
Maintains files ensuring compliance

What we offer

Paid Time Off programs
Health and welfare benefits (medical, dental, vision, life, Short- and Long-Term Disability)
Flexible Spending Accounts
Family benefits (adoption assistance, paid parental leave)
Defined contribution retirement plans with employer match
Educational Assistance Program
Opportunity for annual increases based on performance

Fulltime

Divested Administration Lead

The Operations Support Senior Lead Analyst is a senior level position responsibl...

Location

Mexico , Ciudad De Mexico

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Finance, Project Management, or related field
5+ years of experience in administrative, operations, or project coordination roles, ideally within banking, financial services
Familiarity with TSA structures, program governance, or divestiture environments is an advantage
Strong organizational and document management skills, with experience in SharePoint, Excel, and project tracking tools (e.g., JIRA, MS Project, or similar)
Excellent written and verbal communication skills in English and Spanish

Job Responsibility

Lead strategic planning, implementation ownership, operations coordination for various products, program level initiatives, and services offered by the business
Perform advanced analysis of existing operational processes and/or expanding operations capabilities for new products and services
Facilitate alignment of the Operations Support infrastructure with focused technologies and processes including user acceptance testing and platform rollouts
Lead program level initiatives consisting of multiple sub projects with significant potential impacts on multiple Operations areas
Serve as Subject Matter Expert (SME) in business, planning, and analysis for specific Operations area
Provide in-depth analysis with interpretive thinking to define problems, develop innovative solutions, and streamline operational processes
Resolve escalated Operations issues, apply ingenuity and creativity to complex situations, and/or offer advanced level solutions
Influence strategic functional decisions through advice, counsel, or provided services and Coach and/or advise lower level personnel on operational processes and best practices across multiple functions
Manage resource allocation of work for assigned Operations area for multiple teams/projects, influence and negotiate with senior leaders, and communicate with external parties
Definition and Implementation of delegated processes

Fulltime

Executive Assistant

Provides comprehensive administrative and programmatic support across multiple i...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication skills
Professional, respectful demeanor when interacting with team members and stakeholders
Strong organizational, coordination, and time management abilities
attention to detail and deadline-driven
Effective interpersonal and teamwork skills
Experience taking and transcribing meeting minutes
Proficiency with Microsoft Word, Outlook, Excel, and membership databases
Ability to manage virtual meetings (e.g., Zoom)
High school diploma/equivalent required
two or more years of college and/or equivalent experience preferred

Job Responsibility

Serve as the primary administrative staff liaison for assigned committees
Prepare meeting agendas, packets, and minutes
track member attendance
Advise committee chairs/vice chairs and members, facilitating communications and strategic action
Organize meeting logistics, including room setup, audiovisual needs, and attendance tracking
Coordinate and share agendas, meeting notes, reports, and correspondence
Collaborate with volunteer leadership to set direction and ensure successful planning and implementation of activities
Transcribe meeting minutes, attend events, and serve as the main point of contact for committee communications
Follow up on assignments, submit documents and communications promptly
Manage committee swag and t-shirt orders with vendors

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Coordinator, Advising

University of Rochester

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Job Description:

Job Responsibility:

Requirements:

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Job Posted:February 20, 2026

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