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This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest. We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
Job Responsibility:
Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments
Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts
Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders
Process and manage expense reports, ensuring timely submission and adherence to company policies
Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives
Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners
Requirements:
3-5 years of administrative experience in a fast-paced environment
Proven track record of managing internal meetings, scheduling, and conflict resolution
Experience in managing travel arrangements, including flight/transportation and lodging
Proficient in Google Suite for calendaring and communication
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
What we offer:
Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided