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Robert Half Logo Robert Half · Office Administration

Administrative Business Partner

United States, Honolulu Employment contract · Job Posted June 02, 2026
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Job Description

We are looking for a highly organized Administrative Business Partner to join a Contract position supporting executive leadership and daily office operations in Honolulu, Hawaii. This role blends high-level calendar and meeting coordination with front office oversight, team support, and member-facing service. The ideal candidate brings sound judgment, strong communication skills, and the ability to keep administrative processes running smoothly in a fast-paced environment.

Job Responsibility

  • Manage the General Manager’s schedule, coordinate appointments, and ensure timely follow-up on communications and meeting preparation
  • Plan and facilitate Board and committee meetings by assembling agendas, documenting discussions, maintaining minutes, and preserving official records
  • Review administrative procedures to identify opportunities for greater efficiency, refine workflows, and keep standard operating procedures current
  • Provide day-to-day leadership for the reception function, including training, scheduling, and guiding front desk staff to maintain consistent service standards
  • Serve as a point of contact for members and guests by responding to inquiries, directing calls, and assisting with reservation-related needs
  • Oversee core office activities such as supply management, document organization, and coordination of administrative priorities across the workplace
  • Support special assignments and event-related initiatives, including projects tied to major organizational milestones, as directed by leadership

Requirements

  • At least 3 years of relevant experience in administrative support, executive assistance, office coordination, or a similar business support role
  • Prior experience supporting senior leaders and managing meeting logistics, calendars, and executive communications
  • Ability to answer phones and provide excellent customer service
  • Demonstrated ability to supervise or guide administrative or front desk staff in a detail-oriented service environment
  • Strong written and verbal communication skills with the ability to prepare meeting materials, records, and correspondence accurately
  • Proficiency with Microsoft 365 applications, Microsoft Teams, SharePoint, and virtual collaboration tools
  • Experience documenting or maintaining standard operating procedures and improving office workflows
  • Bachelor’s degree in business, hospitality, or a related field is preferred
  • Familiarity with AI-enabled productivity tools such as ChatGPT is a plus

Nice to have

  • Bachelor’s degree in business, hospitality, or a related field is preferred
  • Familiarity with AI-enabled productivity tools such as ChatGPT is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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