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Administrative Business Partner

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BlackRock Investments

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Location:
United Kingdom , London

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the team. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives.

Job Responsibility:

  • Act as a gatekeeper
  • consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages complex calendars across multiple time-zones while liaising with other Administrative Assistants as required
  • Manage a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements
  • Meet and greet visitors and clients, coordinate conference rooms and meal arrangements
  • Ability to professionally interact with senior leaders and anticipate their needs
  • Build and manage relationships across the Index Investments team and our partners
  • Assist with creation of PowerPoint presentations, content development, research/background information
  • Responsible for administrating executive management meetings on behalf of manager
  • maintain agenda, schedule meetings, take minutes and track follow-up items when necessary
  • Plan, coordinate and lead special projects including coordinating organizational activities and large-scale events such as town halls, leadership offsites or social events
  • Build and maintain good business relationships with executives and administrative staff across the organizations to ensure cross-region collaboration and support
  • Complete ad hoc administrative requests in a timely and thorough manner
  • Coordinate travel arrangements and efficiently process monthly expense reports using Concur
  • Plan networking and team-building events to promote team culture and morale

Requirements:

  • Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner under highly demanding conditions
  • Ability to leverage technology to drive better processes through effective adoption and utilization
  • Excellent analytical, interpersonal, communication (written and verbal) and organizational skills
  • 5+ years of administrative experience, preferably at a large global organization in the financial services industry
  • Desire and ability to provide outstanding service to internal and external clients
  • Maintains focus with sense of urgency, while upholding respect for others
  • Adapts well to changing plans and priorities
  • deals comfortably with ambiguity
  • Proven track record to managing competing priorities and meeting tight deadlines
  • Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high-pressure environment
  • Strong analytical, interpersonal, excellent communication skills (written and verbal)
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook)
  • A high level of attention to detail
  • Discretion in handling confidential information in all aspects of work
  • Bachelor’s degree is strongly preferred
What we offer:
  • Retirement investment and tools designed to help you in building a sound financial future
  • access to education reimbursement
  • comprehensive resources to support your physical health and emotional well-being
  • family support programs
  • Flexible Time Off (FTO)

Additional Information:

Job Posted:
February 20, 2026

Expiration:
March 15, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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