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Manage daily calendars for team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Coordinate travel arrangements across flights, hotels, cars, visas and any other country specific requirements in timely manner
Organize and handle logistics for internal and external meetings/ events
Process monthly expenses and any gifts and entertainment (G&E)
Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff
Build and maintain good business relationships with executives and administrative staff across the organizations
Complete ad hoc administrative requests in a timely and thorough manner
Cover for other assistants as required
Requirements:
A minimum of 5 years of experience as an assistant ideally within a dynamic and global firm
Bachelor’s degree required with proficient knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Professional, courteous and mature presence, effectively managing relationships with colleagues at all levels
Able to handle sensitive and confidential information while maintaining a high degree of discretion at all times
High level of energy, self-motivation and determination to identify effective solutions and solve problems
Meticulous attention to detail with excellent verbal and written skills
Open to change with the ability to work effectively within a fast paced, matrix management environment and be an integral part of a team
Able to filter and prioritize requests independently and follow through with minimal guidance