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The Administrative Business Partner provides senior-level administrative and business support EMEA Leadership for Citi Portfolio Solutions (CxB), within a global organization. This role operates with a high degree of autonomy and judgment, supporting executive effectiveness through complex calendar management, global travel coordination, client-related activities, and COO-led initiatives in a fast-paced environment.
Job Responsibility:
Manage complex, high-volume executive calendars across multiple global time zones
Act as a strategic gatekeeper and trusted partner, prioritizing meetings and resolving conflicts
Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and visas (as required) via Concur
Prepare and submit expense reports accurately and in compliance with firm policies
Coordinate executive-level meetings, both virtual and in person, including room reservations, AV support, and catering
Support client engagements, leadership meetings, and internal strategy discussions
Serve as a professional point of contact for senior stakeholders, partners, and visiting executives
Handle confidential and sensitive information with discretion and professionalism
Requirements:
7+ years of experience supporting senior executives, preferably within financial services or a large, global organization
Proven experience managing complex calendars and coordinating international travel across time zones
Strong judgment, organizational skills, and exceptional attention to detail
Ability to operate independently and manage competing priorities in a fast-paced environment
Excellent written and verbal communication skills
Proficiency in Microsoft Office
Concur experience required
Ability to work onsite in London at least four days per week, with limited after-hours flexibility as needed
What we offer:
retirement investment and tools designed to help you in building a sound financial future
access to education reimbursement
comprehensive resources to support your physical health and emotional well-being