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Administrative Business Partner

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OpenAI

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Location:
United States , San Francisco

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

62.98 - 86.54 USD / Hour
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Job Description:

The Administrative Business Partner will be a proactive and adaptable partner to leaders who will support complex calendar / schedule management, handle expenses, organize team meetings such as All-Hands, offsites, happy hours, etc as well as arrange travel when needed. This role demands a high-level of coordination for both internal and external engagements, working closely under the guidance of our Executive Business Partners. We’re looking for an Administrative Business Partner to support 2-3 technical leaders within the ChatGPT portfolio.

Job Responsibility:

  • Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments
  • Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts
  • Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders
  • Assist in the planning and execution of team offsites, all-hands, happy hours, etc. contributing to team building and strategic planning initiatives
  • Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners
  • Process and manage expense reports, ensuring timely submission and adherence to company policies

Requirements:

  • 4-6 years of administrative experience
  • Worked directly with technical teams (Engineering, Product, Design, Data Science, TPM) in a high-growth startup, or similar environment
  • Proven track record of scheduling (often complex & urgent) internal and external meetings and quickly resolving conflicts
  • Experience in managing travel arrangements, including flight / transportation, lodging and entertainment
  • Strong communication and interpersonal skills
  • Extreme fluency in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity technology, and are excited to learn and use new tools
  • One-team mindset - partnership and collaboration is a cornerstone in how you operate
  • Extreme attention to detail - it’s not a personality trait but an exercised functional skill
  • Capable and comfortable working in a rapidly changing and often ambiguous environment
What we offer:
  • Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
  • Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
  • 401(k) retirement plan with employer match
  • Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
  • Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
  • 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
  • Mental health and wellness support
  • Employer-paid basic life and disability coverage
  • Annual learning and development stipend to fuel your professional growth
  • Daily meals in our offices, and meal delivery credits as eligible
  • Relocation support for eligible employees
  • Additional taxable fringe benefits, such as charitable donation matching and wellness stipends

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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