Administrative Business Partner Job at Waymo (Mountain View)

Administrative Business Partner

We are looking for a highly organized Administrative Business Partner to join a ...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of relevant experience in administrative support, executive assistance, office coordination, or a similar business support role
Prior experience supporting senior leaders and managing meeting logistics, calendars, and executive communications
Ability to answer phones and provide excellent customer service
Demonstrated ability to supervise or guide administrative or front desk staff in a detail-oriented service environment
Strong written and verbal communication skills with the ability to prepare meeting materials, records, and correspondence accurately
Proficiency with Microsoft 365 applications, Microsoft Teams, SharePoint, and virtual collaboration tools
Experience documenting or maintaining standard operating procedures and improving office workflows
Bachelor’s degree in business, hospitality, or a related field is preferred
Familiarity with AI-enabled productivity tools such as ChatGPT is a plus

Job Responsibility

Manage the General Manager’s schedule, coordinate appointments, and ensure timely follow-up on communications and meeting preparation
Plan and facilitate Board and committee meetings by assembling agendas, documenting discussions, maintaining minutes, and preserving official records
Review administrative procedures to identify opportunities for greater efficiency, refine workflows, and keep standard operating procedures current
Provide day-to-day leadership for the reception function, including training, scheduling, and guiding front desk staff to maintain consistent service standards
Serve as a point of contact for members and guests by responding to inquiries, directing calls, and assisting with reservation-related needs
Oversee core office activities such as supply management, document organization, and coordination of administrative priorities across the workplace
Support special assignments and event-related initiatives, including projects tied to major organizational milestones, as directed by leadership

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Business Partner

Waymo is an autonomous driving technology company with the mission to be the wor...

Location

United States , Mountain View

Salary:

51.45 - 64.91 USD / Hour

Waymo

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience
5+ years of experience providing direct executive support, project management, or event planning to senior leaders (VP+) within a fast-paced technology or startup environment
Experience managing complex scheduling and logistics with external partners, demonstrating responsiveness, flexibility, and sound judgment with confidentiality
Exceptional organizational, time management, and prioritization skills with the ability to manage multiple complex tasks in a dynamic setting
Excellent communication and interpersonal skills: Proven ability to build strong relationships, collaborate effectively across diverse teams/functions, and maintain strict confidentiality
Strong business acumen, analytical problem-solving skills, and the ability to adapt effectively to different leadership styles and partnership dynamics

Job Responsibility

Independently execute essential administrative functions, including travel, expenses, confidential calendar management, and facilities coordination with limited guidance
Proactively solve problems, exercising sound judgment and discretion even with limited information
Collaborate effectively and build trust with executives, cross-functional partners (e.g., HR, Finance, Chief of Staff), and teams across the organization to achieve complex objectives
Utilize strong communication and interpersonal skills to build rapport, influence collaboration, and engage effectively with diverse internal and external stakeholders
Lead and deliver medium-to-large scale projects or events from initiation through completion
Influence collaboration between Waymonauts and build rapport, positively impacting team velocity

What we offer

Health and wellness
Financial wellness
Flexibility and time off
top-notch medical, dental and vision insurance
mental wellness support
gym membership
special wellness programs
competitive compensation
bonus opportunities
equity

Fulltime

Administrative Business Partner

We are looking for an experienced Administrative Business Partner to join our te...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in administrative or client-facing roles
Strong knowledge of employee relations and HR policies
Proven ability to conduct employee relations investigations and manage HR administration tasks
Expertise in performance management processes
Familiarity with RedTail Technology or similar client relationship management platforms
Excellent verbal and written communication skills
Detail-oriented with strong organizational abilities

Job Responsibility

Collaborate closely with the founder to deliver exceptional client-facing support
Communicate effectively to navigate technology platforms and internal systems
Build and maintain strong relationships with clients and vendors, ensuring timely and detail-oriented follow-up
Implement and manage established processes to enhance client service delivery
Organize and oversee documentation for both prospective and existing clients
Address client service needs for approximately 75 families, ensuring personalized and efficient support

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Business Partner

In this hybrid role, you will report into Executive Team Leadership. Waymo is an...

Location

United States , Mountain View

Salary:

51.45 - 64.91 USD / Hour

Waymo

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent practical experience
5+ years of experience providing direct executive support, project management, or event planning to senior leaders (VP+) within a fast-paced technology or startup environment
Experience managing complex scheduling and logistics with external partners, demonstrating responsiveness, flexibility, and sound judgment with confidentiality
Exceptional organizational, time management, and prioritization skills with the ability to manage multiple complex tasks in a dynamic setting
Excellent communication and interpersonal skills: Proven ability to build strong relationships, collaborate effectively across diverse teams/functions, and maintain strict confidentiality
Strong business acumen, analytical problem-solving skills, and the ability to adapt effectively to different leadership styles and partnership dynamics

Job Responsibility

Independently execute essential administrative functions, including travel, expenses, confidential calendar management, and facilities coordination with limited guidance
Proactively solve problems, exercising sound judgment and discretion even with limited information
Collaborate effectively and build trust with executives, cross-functional partners (e.g., HR, Finance, Chief of Staff), and teams across the organization to achieve complex objectives
Utilize strong communication and interpersonal skills to build rapport, influence collaboration, and engage effectively with diverse internal and external stakeholders
Lead and deliver medium-to-large scale projects or events from initiation through completion
Influence collaboration between Waymonauts and build rapport, positively impacting team velocity

What we offer

discretionary annual bonus program
equity incentive plan
generous Company benefits program
top-notch medical, dental and vision insurance
mental wellness support
gym membership
special wellness programs
employees provident fund
perks and employee discounts
flexibility to work from another location for four weeks per year

Fulltime

Administrative Business Partner

We are looking for a dedicated Administrative Business Partner to join our team ...

Location

United States , Marshall

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an administrative support role
Proficiency in Microsoft Office Suite and familiarity with client management systems
Strong organizational skills with the ability to handle multiple tasks and interruptions
Detail-oriented with a focus on accuracy and compliance in documentation
Excellent communication skills for interacting with clients and external agencies
Ability to work independently and adapt quickly to changing priorities

Job Responsibility

Prepare and process documentation for new investment accounts, including quotes and business proposals
Generate financial and investment illustrations, presenting results to clients effectively
Submit and track paperwork with agencies and investment firms, ensuring timely completion and compliance
Communicate with external parties to facilitate fund releases and resolve processing issues
Monitor applications for compliance, address concerns, and provide regular updates on status
Accurately input client data and maintain detailed records to support retention and prospecting efforts
Transcribe meeting notes and assist with administrative tasks such as greeting walk-in clients
Utilize systems like Redtail, Microsoft Office Suite, and Equipt to enhance workflow efficiency

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Administrative Business Partner

We are looking for an experienced Administrative Business Partner to join our te...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 10 years of experience in administrative leadership or similar positions
Expertise in human resources administration, including employee relations and performance management
Proficiency in managing fundraising efforts, donor relations, and event planning
Ability to oversee regulatory compliance, including audits, filings, and licensing
Excellent organizational and communication skills to manage cross-departmental initiatives
Familiarity with risk management practices, including insurance and legal procedures

Job Responsibility

Lead and supervise HR, finance, administrative, development, and communications teams to ensure alignment with organizational goals
Manage internal operations, including human resources administration, financial processes, and general office management
Ensure adherence to administrative and regulatory requirements, including audits, filings, and reporting obligations
Administer insurance policies, permits, and licenses to maintain organizational compliance and mitigate risks
Collaborate with legal counsel to address organizational needs and maintain compliance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Business Partner

The Administrative Business Partner will be a proactive and adaptable partner to...

Location

United States , San Francisco

Salary:

62.98 - 86.54 USD / Hour

OpenAI

Expiration Date

Until further notice

Requirements

4-6 years of administrative experience
Worked directly with technical teams (Engineering, Product, Design, Data Science, TPM) in a high-growth startup, or similar environment
Proven track record of scheduling (often complex & urgent) internal and external meetings and quickly resolving conflicts
Experience in managing travel arrangements, including flight / transportation, lodging and entertainment
Strong communication and interpersonal skills
Extreme fluency in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity technology, and are excited to learn and use new tools
One-team mindset - partnership and collaboration is a cornerstone in how you operate
Extreme attention to detail - it’s not a personality trait but an exercised functional skill
Capable and comfortable working in a rapidly changing and often ambiguous environment

Job Responsibility

Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments
Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts
Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders
Assist in the planning and execution of team offsites, all-hands, happy hours, etc. contributing to team building and strategic planning initiatives
Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners
Process and manage expense reports, ensuring timely submission and adherence to company policies

What we offer

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible

Fulltime

Administrative Business Partner

This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hir...

Location

United States , San Francisco

Salary:

62.98 - 69.71 USD / Hour

OpenAI

Expiration Date

Until further notice

Requirements

3-5 years of administrative experience in a fast-paced environment
Proven track record of managing internal meetings, scheduling, and conflict resolution
Experience in managing travel arrangements, including flight/transportation and lodging
Proficient in Google Suite for calendaring and communication
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills

Job Responsibility

Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments
Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts
Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders
Process and manage expense reports, ensuring timely submission and adherence to company policies
Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives
Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners

What we offer

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible

Fulltime

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Administrative Business Partner

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Administrative Business Partner

Administrative Business Partner

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Administrative Business Partner

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Administrative Business Partner

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