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Administrative & Bookkeeping Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Spring

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client has an immediate need for an Administrative & Bookkeeping Assistant on a contract-to-hire basis. This role supports a busy tax and bookkeeping team and is ideal for someone who can handle front-office responsibilities while assisting with light accounting tasks. The environment is fast-paced, especially during tax season, and requires strong organization, accuracy, and communication skills.

Job Responsibility:

  • Answer and route incoming phone calls in a professional and timely manner
  • Manage email inboxes and coordinate client communication
  • Schedule appointments and maintain calendars using Outlook
  • Scan, organize, and maintain digital client records and documentation
  • Receive and distribute mail, packages, and office deliveries
  • Communicate with clients via phone, email, and virtual platforms
  • Prepare and send documents for electronic signature using Adobe Sign
  • Maintain office organization, supplies, and general office upkeep
  • Assist with bookkeeping tasks in QuickBooks Online
  • Enter financial transactions including invoices, bills, deposits, and checks
  • Support account reconciliations and transaction reviews
  • Maintain Excel spreadsheets for bookkeeping and tax tracking
  • Assist with month-end close activities and tax preparation support

Requirements:

  • 1+ years of administrative or office support experience
  • Exposure to bookkeeping or accounting support preferred
  • Proficiency in Microsoft Excel (sorting, filtering, basic formulas)
  • Proficiency in Microsoft Outlook (email and calendar management)
  • QuickBooks Online is required
  • Strong communication skills with a professional, client-facing demeanor
  • High attention to detail and accuracy
  • Strong organizational and multitasking abilities
  • Ability to work in a deadline-driven, fast-paced environment
  • Typing speed of 50+ WPM preferred

Nice to have:

  • Exposure to bookkeeping or accounting support
  • Typing speed of 50+ WPM
What we offer:
  • Medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
April 27, 2026

Work Type:
On-site work
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