Administrative & Billing Assistant Job at Euro London Appointments (Paris)

New

Oil & Gas Accounting Administrative Assistant

We are seeking a detail-oriented and organized Oil & Gas Accounting Administrati...

Location

United States , Oklahoma City

Salary:

18.00 - 21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounting, bookkeeping, or administrative support experience
Oil & Gas industry experience strongly preferred
Working knowledge of QuickBooks preferred
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Provide administrative support to the accounting and operations teams
Process and maintain Accounts Payable and Accounts Receivable transactions
Assist with owner relations, vendor communications, and document management
Enter and maintain accurate accounting, lease, vendor, and customer records
Support invoice processing, coding, and payment tracking
Assist with bank reconciliations and financial record maintenance
Manage bill payments and related documentation for multiple entities
Prepare, organize, and file accounting and operational reports
Answer incoming calls and professionally assist vendors, landowners, and customers
Make outbound calls to gather, verify, and update information as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support a government...

Location

United States , Rialto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, office coordination, or a related role
Proven ability to perform high-volume data entry with a high level of accuracy
Experience handling inbound calls in a detail-focused and customer-focused manner
Familiarity with preparing purchase requisitions or similar internal administrative documents
Working knowledge of Microsoft Outlook and Microsoft Excel
Strong organizational skills with the ability to manage multiple tasks in a structured environment
Clear written and verbal communication skills for interacting with internal teams and the public

Job Responsibility

Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness
Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions
Prepare and submit purchase requisitions and related documentation as departmental needs arise
Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately
Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization
Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a long-...

Location

United States , St. Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, data entry, or records management role
Previous hands-on experience using NetSuite is required
Demonstrated ability to perform data cleanup, validation, and accuracy checks across large sets of information
Strong attention to detail with the ability to spot inconsistencies and missing information quickly
Ability to work independently, manage priorities effectively, and follow through on assigned tasks
Comfortable asking questions, clarifying requirements, and escalating unresolved issues appropriately
Experience maintaining vendor files, supporting data integrity, and handling administrative documentation in a detail-focused environment

Job Responsibility

Review and refine item master records in NetSuite, ensuring catalog, assembly, purchased items, and bills of materials are complete and accurate
Audit vendor profiles and correct incomplete, outdated, or inconsistent account details to strengthen data reliability
Organize and update tax-related vendor documentation, including validating exemption records, converting paper W-9s into digital files, and correcting tax identification data
Identify overlapping or duplicate vendor and account records across multiple locations and prepare them for consolidation
Build clear data summaries, cleanup logs, and exception reports for review and approval by designated business stakeholders
Investigate data issues thoroughly and take independent action to resolve routine discrepancies while elevating complex concerns as needed
Maintain strong data integrity standards by performing careful validation checks throughout the cleanup process

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support the Service Department...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within construction, contracting, or service operations
Strong data entry and document management skills with the ability to keep records accurate and up to date
Ability to coordinate multiple service requests, schedules, and priorities in a fast-moving setting
Comfortable communicating by phone and email with customers, subcontractors, and internal teams in a clear and courteous manner
Familiarity with invoicing, payment processing, accounts receivable support, or general billing administration
Proficiency with common office software and the ability to learn or work within job tracking and project management systems
Strong organizational skills, attention to detail, and follow-through when handling paperwork and deadlines
Background in receptionist duties, inbound call handling, or general administrative office support is preferred

Job Responsibility

Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations
Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation
Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates
Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed
Create and maintain job files
Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping
Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds
Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Senior Administrative Assistant

We are looking for an experienced and detail-oriented Senior Administrative Assi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support roles with a strong focus on accuracy, organization, and follow-through
Ability to handle confidential information with discretion and maintain a detail-oriented approach in all interactions
Proficiency in data entry, back-office administration, and managing multiple priorities within established deadlines
Experience supporting accounts payable activities, including invoice entry, approvals coordination, and records reconciliation
Comfortable using multi-line phone systems and communicating effectively with internal staff and external contacts
Strong time management skills with the ability to work independently and collaboratively across departments
Experience coordinating meetings, conference calls, office records, and general administrative workflows

Job Responsibility

Provide high-priority administrative support to leadership and assist stakeholders based on business needs and direction
Handle a broad range of office coordination duties for staff, including document preparation, scheduling support, and general clerical assistance
Respond to account questions and support follow-up activities related to past-due balances in partnership with billing personnel
Process incoming payments, record receipts accurately, and prepare daily deposit documentation with proper reconciliation
Oversee office supply levels, place orders when needed, and help maintain an efficient administrative workspace
Organize and maintain paper-based files and records to ensure documents are accessible, accurate, and properly stored
Support finance-related administrative tasks such as reviewing timekeeping exceptions, auditing timesheets, and coordinating accounts payable workflows from invoice intake through check processing and vendor statement review
Manage incoming mail, package deliveries, meeting room calendars, training logistics, and administrative process improvement recommendations while keeping leadership informed of relevant operational matters

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are seeking a reliable, professional, and detail-oriented individual for a lo...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, administrative assistant, customer service, or office coordinator role preferred
Strong phone etiquette and interpersonal skills with a friendly, professional demeanor
Excellent attention to detail and proficiency with invoicing, billing, or accounts receivable processes
Comfortable with basic computer skills (Microsoft Office Suite – Outlook, Word, Excel)
Reliable, punctual, and able to work independently as well as part of a team
Positive attitude and strong organizational skills

Job Responsibility

Answer and screen incoming phone calls in a professional and courteous manner, directing inquiries to the appropriate team members
Greet and assist visitors entering the office, providing excellent customer service as the first point of contact
Manage invoices: prepare, process, verify, and track invoices accurately and timely
Perform general administrative tasks including filing, data entry, mail distribution, and office supply management
Maintain a clean, organized, and professional front office/reception area
Support other administrative needs as required to ensure smooth daily office operations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Parttime

Healthcare Administrative Assistant

Robert Half partners with top healthcare organizations to connect detail-oriente...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience, preferably within healthcare or medical office settings
Familiarity with EHR/EMR systems (e.g., Epic, Cerner, Athenahealth) is a plus
Strong organizational skills with the ability to multitask and prioritize
Excellent communication and interpersonal skills
High level of attention to detail and confidentiality
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Job Responsibility

Provide administrative support to healthcare providers, clinical staff, and leadership
Manage calendars, schedule appointments, and coordinate meetings
Handle patient intake, registration, and documentation with accuracy and confidentiality
Maintain and update electronic medical records (EMR/EHR systems)
Respond to patient inquiries via phone/email in a professional and timely manner
Assist with insurance verification, billing coordination, and referral processing
Prepare reports, correspondence, and general office documentation
Ensure compliance with HIPAA and organizational policies

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Legal Administrative Assistant

Our client, a successful full-service law firm, is seeking a Legal Administrativ...

Location

United States , Southborough

Salary:

66000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4 or more years of experience, with a strong focus on litigation support
Bachelor's degree preferred
equivalent combination of education and relevant experience will be considered
Demonstrated ability to manage multiple priorities, meet competing deadlines, and maintain exceptional organizational standards in a fast-paced environment
Excellent written and verbal communication skills, with strong attention to detail and a commitment to producing high-quality work
Proven client service orientation with the ability to interact professionally and effectively with attorneys, clients, court personnel, and colleagues
Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Familiarity with document formatting and template management tools and document management systems such as NetDocuments preferred
Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion and professionalism
Adaptable, resourceful, and eager to learn new technologies, processes, and responsibilities in a dynamic legal environment

Job Responsibility

Coordinate and manage attorneys' calendars, including scheduling appointments, meetings, court appearances, and travel arrangements
Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail
Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation
Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures
Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible
Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries
Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail
Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations
Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Administrative & Billing Assistant

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