Administrative Associate - Operations Job at Randstad (Pickering)

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Administrative Associate - Operations

Are you a detail-oriented administrative professional looking for a fast-paced, ...

Location

Canada , Pickering

Salary:

24.04 CAD / Hour

Randstad

Expiration Date

August 31, 2026

Requirements

High School Diploma or GED equivalent is required
Minimum of one (1) year of experience in administration, customer service, or a related office field
Experience in the transportation or Less-Than-Truckload (LTL) industry is a strong asset
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint, and Outlook)
Willingness to learn proprietary logistics software
Excellent time-management, organizational, and problem-solving skills with a sharp eye for detail
Strong verbal and written communication skills

Job Responsibility

Customer Support: Provide excellent customer service and problem resolution in accordance with company policies
Customs & Compliance: Verify and process Customs documents. Image documents efficiently, create ACE trips for Southbound drivers, and collaborate with brokers and customs on uncleared Northbound shipments
Data Entry & Auditing: Handle high-accuracy data entry (including freight bill entry). Audit Bills of Lading (BOLs) and delivery receipts for regulatory compliance
Driver & Contractor Coordination: Perform Driver Check-Ins and review driver collect shipments. Review Contractor Settlement Sheets and bill accessorial service charges back to customers
Scheduling: Coordinate and schedule pick-ups and delivery appointments via phone, email, and customer portals
Team Collaboration: Assist with mentoring new Operations Associates and support the broader operations team with ad-hoc administrative tasks

What we offer

Competitive Pay: Steady daytime hours at a competitive rate of $24.04/hour
Foot in the Door: Gain valuable experience with a major player in the supply chain and transportation industry
Strong Team Culture: Work in a collaborative environment where mentorship and teamwork are highly valued
Convenient Location: Fully onsite role based in Pickering with a stable, predictable Monday-to-Friday schedule

Fulltime

Administrative Operations Associate

We are looking for an Administrative Operations Associate to support vehicle-rel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, operations, customer service, or a related field
Strong written and verbal communication skills with the ability to interact effectively with customers, partners, and cross-functional teams
Demonstrated attention to detail and the ability to manage high volumes of sensitive documentation with accuracy and discretion
Experience balancing competing priorities in a fast-paced environment while maintaining strong organizational control
Ability to work independently, exercise sound judgment, and adapt quickly to changing business needs
Proficiency with CRM platforms and other administrative tools used to track cases, documentation, and customer interactions
Collaborative approach to problem-solving and a consistent focus on delivering a positive customer experience

Job Responsibility

Oversee vehicle paperwork from initial submission through completion, ensuring documents related to titling, registration, insurance, and financing are processed accurately and on time
Partner with internal teams, external offices, and lending contacts to resolve documentation issues and keep transactions moving efficiently
Review files for completeness, maintain organized records, and help ensure all activity aligns with applicable legal and regulatory standards
Research state and partner requirements to interpret documentation rules and apply them correctly to each transaction
Respond to customer and stakeholder questions with professionalism, providing clear updates and support throughout the process
Track multiple cases at once, prioritize urgent items, and follow through on deadlines without compromising quality
Contribute to operational improvements by identifying process gaps and recommending practical ways to increase accuracy and efficiency

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
free online training
access to top jobs
competitive compensation

Entry-Level Administrative & Operations Associate

Robert Half is working with a reputable medical company seeking a motivated and ...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree required (Business Administration, Communications, or related field preferred)
Strong proficiency in Microsoft Excel (formulas, data organization, basic analysis)
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to learn quickly and adapt in a dynamic environment
Detail-oriented with a proactive, problem-solving mindset
Internship or campus leadership experience is a plus

Job Responsibility

Provide day-to-day administrative support to team members and leadership
Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)
Assist with document review, including internal policies, procedures, or bylaws
Coordinate meetings, prepare materials, and communicate with internal stakeholders
Collaborate with committees, project teams, or department leads on ongoing initiatives
Maintain accurate records and ensure timely follow-up on action items
Support special projects and ad hoc assignments as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Entry-Level Administrative & Operations Associate

This is an excellent opportunity for someone early in their career who is eager ...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required (Business Administration, Communications, or related field preferred)
Strong proficiency in Microsoft Excel (formulas, data organization, basic analysis)
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to learn quickly and adapt in a dynamic environment
Detail-oriented with a proactive, problem-solving mindset

Job Responsibility

Provide day-to-day administrative support to team members and leadership
Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)
Assist with document review, including internal policies, procedures, or bylaws
Coordinate meetings, prepare materials, and communicate with internal stakeholders
Collaborate with committees, project teams, or department leads on ongoing initiatives
Maintain accurate records and ensure timely follow-up on action items
Support special projects and ad hoc assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Entry-Level Administrative & Operations Associate

This is an excellent opportunity for someone early in their career who is eager ...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required (Business Administration, Communications, or related field preferred)
Strong proficiency in Microsoft Excel (formulas, data organization, basic analysis)
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to learn quickly and adapt in a dynamic environment
Detail-oriented with a proactive, problem-solving mindset

Job Responsibility

Provide day-to-day administrative support to team members and leadership
Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)
Assist with document review, including internal policies, procedures, or bylaws
Coordinate meetings, prepare materials, and communicate with internal stakeholders
Collaborate with committees, project teams, or department leads on ongoing initiatives
Maintain accurate records and ensure timely follow-up on action items
Support special projects and ad hoc assignments as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

BPO Administrative Operations Associate

The BPO Administrative Operations Associate role involves managing production pr...

Location

United States , Lincoln

Salary:

16.00 USD / Hour

NTT DATA

Expiration Date

Until further notice

Requirements

Ability to lift 20lbs
1 year experience in a business role that required Microsoft Suite Applications
High School Diploma
Must Pass Drug screen
Must Pass a background check with Education check and employment verification check
New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process
All new hires will be required to successfully complete our training classes and demonstrate proficiency of the material

Job Responsibility

Running production printers/presses
Responsible for processing and printing
Responsible for placing print output to the correct destination for assembly and mailing
Responsible for maintaining high quality standards of print, performance, and quality standards of mail insertion
Responsible for ensuring the correct envelope stock is used while running prepped mail to be inserted
Responsible for helping where needed and assembling policies and prepping mail for the mail machine and the meter machine

What we offer

Medical, dental, and vision insurance with an employer contribution
Flexible spending or health savings account
Life and AD&D insurance
Short- and long-term disability coverage
Paid time off
Employee assistance
Participation in a 401k program with company match
Additional voluntary or legally required benefits

Fulltime

Administrative Operations Associate

The Administrative Operations Associate will manage mailroom operations, ensurin...

Location

United States , Lincoln

Salary:

16.00 USD / Hour

NTT DATA

Expiration Date

Until further notice

Requirements

High School Diploma
1 year experience in a business role that required Microsoft Suite Applications
Ability to lift 20lbs
Must Pass Drug screen
Must Pass a background check with Education check and employment verification check
New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process
All new hires will be required to successfully complete our training classes and demonstrate proficiency of the material

Job Responsibility

Running production printers/presses
Responsible for processing and printing
Responsible for placing print output to the correct destination for assembly and mailing
Responsible for maintaining high quality standards of print, performance, and quality standards of mail insertion
Responsible for ensuring the correct envelope stock is used while running prepped mail to be inserted
Responsible for helping where needed and assembling policies and prepping mail for the mail machine and the meter machine

What we offer

Medical, dental, and vision insurance with an employer contribution
Flexible spending or health savings account
Life and AD&D insurance
Short- and long-term disability coverage
Paid time off
Employee assistance
Participation in a 401k program with company match
Additional voluntary or legally required benefits

Fulltime

Administrative Associate III – Step and ED Program

At Boston Children’s Hospital, the quality of our care – and our inclusive hospi...

Location

United States , Boston

Salary:

19.83 - 29.49 USD / Hour

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

High School diploma/GED
One year of related experience
An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services
Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.

Job Responsibility

Coordinate activities and daily operations of the STEP clinic, our weight and lifestyle management program, the Eating Disorders (ED) program, and some clinical faculty in the division
Answer, screen, and route telephone calls and greet and direct visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Receive, screen, and draft responses to correspondence
Schedule appointments and meetings and maintain personal calendars for physician/supervisor(s). Reserve meeting locations, orders supplies and equipment and prepare meeting agenda and other materials
Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed
Monitor and maintain office equipment and supply inventory. Reorder standard office supplies according to established guidelines and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicate with hospital support service departments to request needed services
Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicate with other hospital departments to resolve delays and errors.

What we offer

flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

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Administrative Associate - Operations

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