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At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included. The Division of Adolescent/Young Adult Medicine is looking for an energetic and organized administrative professional for a full-time position. In this role you will be responsible for providing clinical and academic administrative support to the STEP (Strategies for Teen Empowerment and Personal Health) clinic, our weight and lifestyle management program, the Eating Disorders (ED) program, and 3 faculty in the Division. You will communicate via phone, email, and the electronic health record ensuring all administrative and support duties are completed accurately and delivered with high quality in a timely manner. This is an excellent opportunity for those with an interest in adolescent health in the area of eating and weight-related concerns.
Job Responsibility
Coordinate activities and daily operations of the STEP clinic, our weight and lifestyle management program, the Eating Disorders (ED) program, and some clinical faculty in the division
Answer, screen, and route telephone calls and greet and direct visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Receive, screen, and draft responses to correspondence
Schedule appointments and meetings and maintain personal calendars for physician/supervisor(s). Reserve meeting locations, orders supplies and equipment and prepare meeting agenda and other materials
Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed
Monitor and maintain office equipment and supply inventory. Reorder standard office supplies according to established guidelines and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicate with hospital support service departments to request needed services
Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicate with other hospital departments to resolve delays and errors.
Requirements
High School diploma/GED
One year of related experience
An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services
Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.
What we offer
flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement