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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Oakland

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows.

Job Responsibility:

  • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office.
  • Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.
  • Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination.
  • Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness.
  • Organize correspondence, office documents, and operational information so materials remain accessible and up to date.
  • Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.

Requirements:

  • Prior experience in an administrative, office support, or receptionist role.
  • Demonstrated ability to manage inbound calls effectively and communicate clearly with internal and external contacts.
  • Strong data entry skills with careful attention to detail and accuracy.
  • Proficiency in standard administrative tasks, including filing, document handling, and general office coordination.
  • Ability to stay organized, prioritize multiple assignments, and meet deadlines in a fast-paced setting.
  • Comfortable using common office software and standard business equipment.
  • Dependable, detail-focused, and capable of working effectively with minimal supervision.
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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