CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Ypsilanti · Job Posted June 09, 2026
Apply Position
Job Link Share

Job Description

We are looking for an Administrative Assistant to support food service administration and program compliance for an education environment in Ypsilanti, Michigan. This Long-term Contract position works closely with finance and school-based teams to keep records accurate, coordinate required documentation, and help maintain smooth daily operations. The ideal candidate is comfortable working on-site, managing multiple priorities, and communicating effectively with staff, families, vendors, and public agencies.

Job Responsibility

  • Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs
  • Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance
  • Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed
  • Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents
  • Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner
  • Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams
  • Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures
  • Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership
  • Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled
  • Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration

Requirements

  • Associate degree or higher required
  • At least 2 years of administrative or clerical experience, ideally within education, public sector, or nutrition program settings
  • Strong ability to organize records, manage detailed documentation, and maintain a high level of accuracy
  • Proficiency with Google Workspace tools, including Docs and Sheets, and the ability to learn new internal software
  • Clear written and verbal communication skills for interacting with staff, families, vendors, and agency representatives
  • Ability to balance multiple deadlines, adapt to changing priorities, and support compliance-focused work

Nice to have

  • Experience with data entry, administrative office support, inbound call handling, or front-office responsibilities is beneficial
  • Familiarity with child nutrition program guidelines is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

New

Administrative Assistant

Do you possess excellent organizational skills and enjoy working in a fast-paced...
Location
Location
United States , Portland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience as an Administrative Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in Microsoft Office suite
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
Job Responsibility
Job Responsibility
  • Answering busy phone lines
  • Greeting walk-in guests
  • Handling general clerical responsibilities
  • Assisting with filing, copying, and faxing for multiple departments
  • Checking mail and emails daily
  • Responding to inquiries
  • Forwarding communication when necessary
  • Setting appointments
  • Handling filing
  • Assisting in coordinating schedules and activities
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...
Location
Location
United States , Richmond
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, office support, or receptionist role
  • Ability to handle a high volume of inbound calls with professionalism and clear communication
  • Strong data entry skills with careful attention to accuracy and detail
  • Proficiency with standard office practices, document handling, and administrative procedures
  • Comfortable performing front-desk and reception-related responsibilities in a busy office setting
  • Strong organizational skills with the ability to manage multiple priorities effectively
Job Responsibility
Job Responsibility
  • Manage day-to-day administrative activities to keep office operations organized and running smoothly
  • Receive and direct incoming calls in a courteous and efficient manner, taking messages and routing inquiries appropriately
  • Welcome visitors and provide front-desk assistance while maintaining an organized office environment
  • Enter, update, and maintain information in internal records with a high level of accuracy and attention to detail
  • Prepare, organize, and file documents so that materials are easy to access and properly maintained
  • Assist with general office coordination, including scheduling, correspondence, and routine clerical support
  • Monitor administrative requests and follow up on outstanding items to ensure timely completion of tasks
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

Robert Half is partnering with a growing organization in the Lehigh Valley seeki...
Location
Location
United States , Hazleton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of administrative experience (accounting exposure a plus)
  • Strong organizational skills and attention to detail
  • Comfortable working with numbers and financial data
  • Proficiency in Microsoft Office (Excel experience preferred)
  • Strong communication skills and a team-oriented mindset
  • Ability to manage multiple priorities in a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support including calendar management, scheduling, and correspondence
  • Maintain organized filing systems (digital and physical)
  • Assist with data entry, document preparation, and reporting
  • Support the accounting team with tasks such as: Invoice processing and tracking, Data entry into accounting systems, Assisting with accounts payable/receivable, Filing and organizing financial records
  • Handle incoming calls, emails, and general office inquiries
  • Coordinate meetings and assist with office projects as needed
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • company 401(k) plan
  • free online training
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to join a financial services orga...
Location
Location
United States , Austin
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in mortgage operations, loan administration, post-closing, or a related financial services support function
  • High school diploma or equivalent required
  • Working knowledge of loan closing documentation and post-closing workflows
  • Strong attention to detail with the ability to manage large volumes of documents accurately and efficiently
  • Proficiency with Microsoft Outlook, Word, Excel, and SharePoint
  • Ability to handle sensitive and confidential information with professionalism and discretion
  • Effective communication and organizational skills, with the ability to coordinate across multiple teams and external partners
  • Experience supporting administrative office tasks, data entry, receptionist-style duties, or inbound phone support is helpful
Job Responsibility
Job Responsibility
  • Organize, index, and maintain mortgage files so records are prepared correctly for collateral handling and final delivery
  • Track missing or outstanding items and follow up with internal departments, title partners, and settlement contacts to obtain required documents
  • Scan, upload, and update records in designated systems while ensuring file integrity and proper document retention
  • Prepare collateral packages for shipment to custodians and support timely delivery to investors within established service deadlines
  • Communicate with processing, closing, and quality control teams to resolve documentation issues and keep post-closing activities on schedule
  • Monitor trailing documents such as recorded instruments, title policies, and lien-related paperwork to ensure loan files are fully completed
  • Provide general administrative support through data entry, document handling, inbound call support, and office coordination as needed
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...
Location
Location
United States , Grove City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative, receptionist, or office support role
  • Strong verbal and written communication skills, with the ability to draft clear correspondence and business documents
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Ability to manage phone communications, appointment scheduling, data entry, and email correspondence accurately
  • Comfortable balancing front desk responsibilities with broader administrative assignments in a busy office setting
  • Experience coordinating multiple tasks, maintaining organized files, and meeting deadlines with minimal supervision
  • Customer service skills and a thoughtful approach when interacting with employees, vendors, and visitors.
Job Responsibility
Job Responsibility
  • Share front desk coverage during regular business hours, greet visitors professionally, handle incoming calls, and accept deliveries and packages
  • Prepare original business materials such as policies, procedures, correspondence, records, and other documents for internal review or external distribution
  • Provide day-to-day administrative assistance to management and team members, including clerical tasks, correspondence, and general office coordination
  • Arrange travel logistics and scheduling details as needed to support business activities and meetings
  • Help maintain website content, coordinate monthly webinar sessions, and support ongoing activity across company social media channels
  • Serve as a point of coordination for external IT vendors to help address service needs and office technology support
  • Use copiers and other office equipment to produce, organize, and distribute business documents efficiently
  • Maintain paper filing systems, assist with records archiving, and process incoming shop drawings with accuracy and attention to detail
  • Keep project documentation current by updating meeting notes, communication records, and related tracking information.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

Location
Location
United States , Goleta
Salary
Salary:
27.00 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • Transmit information or documents using a computer, mail, or facsimile machine
  • Operate standard office equipment other than computers
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • Handle incoming and outgoing mail, including date stamping and distributing incoming mail
  • Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities
  • Enter and locate work-related information using computers and/or point of sale systems
  • Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
  • Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Read More
Arrow Right
New

Administrative assistant

We are looking for an organized Administrative Assistant to support daily office...
Location
Location
United States , Pleasantville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative support or office coordination role
  • Demonstrated ability to handle high-volume inbound calls with professionalism and courtesy
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Working knowledge of QuickBooks for basic bookkeeping or financial administrative tasks
  • Proficiency with standard office software and general computer applications
  • Excellent organizational skills with the ability to manage multiple priorities effectively
  • Strong written and verbal communication skills
  • Ability to work on-site in Pleasantville, New York
Job Responsibility
Job Responsibility
  • Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance
  • Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness
  • Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks
  • Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries
  • Monitor and organize office documentation so materials are easy to access and current
  • Communicate with internal team members and external contacts to help keep administrative processes moving efficiently
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • At least 3 years of experience in an administrative support role, preferably assisting senior leaders in a fast-paced, detail-focused environment
  • Strong written and verbal communication skills with the ability to interact effectively across teams
  • Excellent organizational skills and close attention to detail
  • Ability to manage multiple priorities, adapt to changing demands, and meet deadlines consistently
  • Demonstrated problem-solving ability and a proactive approach to ownership of assigned work
  • Strong relationship-building skills and the ability to work well with a range of stakeholders
  • Proficiency with Microsoft Office Suite, along with comfort handling general administrative office tasks, inbound calls, and data entry
Job Responsibility
Job Responsibility
  • Support multiple team members with day-to-day administrative coordination, ensuring schedules, communications, and routine tasks are handled efficiently
  • Oversee busy calendars by arranging meetings, resolving scheduling conflicts, and confirming all related logistics in advance
  • Coordinate domestic and/or international travel plans, including transportation, lodging, and itinerary details
  • Prepare and submit expense documentation accurately, track receipts, and follow up on reimbursements within required timelines
  • Maintain office supply levels and help ensure shared equipment remains stocked, organized, and operational
  • Contribute to special assignments such as event coordination, operational support activities, and administrative process improvements
  • Provide coverage for other administrative team members when needed to help maintain consistent support across the office
  • Assist with front-office and communication tasks, including handling inbound calls, greeting visitors, and supporting general office administration
  • Perform data entry and record upkeep with a high degree of accuracy and attention to detail
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right