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Robert Half Logo Robert Half · Human Resources

Administrative Assistant

United States, Windermere · Job Posted June 15, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support day-to-day HR operations in Windermere, Florida. This Long-term Contract position focuses on onboarding coordination, training support, employee communication, and administrative assistance for talent acquisition activities. The ideal candidate is organized, responsive, and comfortable managing documents, tracking progress, and handling employee inquiries with professionalism.

Job Responsibility

  • Coordinate onboarding activities by preparing materials, distributing required documents, and helping new hires move through pre-employment steps
  • Support internal learning efforts by sending training assignments and assessments, monitoring participation, and prompting employees to complete outstanding items
  • Respond to employee questions related to HR processes, policies, and general administrative matters, escalating issues when appropriate
  • Provide day-to-day assistance to the Senior Talent Acquisition Manager with scheduling, correspondence, and hiring-related administrative tasks
  • Maintain accurate HR records and documentation within HR information systems and shared files to ensure information is current and accessible
  • Prepare and distribute HR-related documents to employees across multiple locations nationwide
  • Use Microsoft Outlook and Excel to manage communications, organize information, track status updates, and produce internal reports
  • Assist with routine HR administration, including document control, follow-up activities, and coordination of internal communications.

Requirements

  • At least 1 year of experience in human resources support, HR administration, or a related office-based role
  • Working knowledge of onboarding processes, employee communication, and general HR documentation practices
  • Experience using HRIS platforms to enter, update, or retrieve employee information
  • Proficiency with Microsoft Office, including Excel for tracking data and Outlook for clear communication
  • Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up activities effectively
  • Clear written and verbal communication skills for responding to internal inquiries and coordinating with employees at various levels
  • High attention to detail when handling records, documents, and reporting information.

What we offer

  • medical, vision, dental, life and disability insurance
  • 401(k) plan
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