Administrative Assistant Job at Robert Half (Westwood)

New

Administrative Assistant

We are looking for an Administrative Assistant to support a legal and ethics-foc...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support within a detail-oriented office setting, preferably involving legal, regulatory, or compliance-related work
Strong written communication skills with the ability to prepare clear correspondence, summaries, and draft documentation
Demonstrated ability to conduct research, organize findings, and support the development of formal written materials
Excellent customer service and interpersonal skills, including the ability to communicate effectively with diverse stakeholders
Proven ability to manage confidential information with discretion and follow established conduct standards
Proficiency in Microsoft Word and Microsoft Excel, along with accurate data entry and document management skills
Strong time management and prioritization abilities with the capacity to handle multiple assignments and meet deadlines
Familiarity with legal documentation or corporate legal management systems is preferred

Job Responsibility

Support attorneys by organizing case materials and assisting documentation
Conduct legal and factual research to help prepare documentation, advisory responses, and other written materials tied to ethics inquiries
Draft clear summaries, reports, and background documents that capture findings, key issues, and next steps for review
Review available records and evidence, identify relevant details, and help assemble information for further legal analysis
Serve as a point of contact for internal and external stakeholders by answering questions, sharing program-related information, and resolving concerns in a thorough manner
Handle challenging conversations with tact and composure, working toward practical and respectful resolution
Maintain accurate, detailed, and confidential records in automated systems while balancing multiple assignments and deadline-driven priorities
Provide general administrative support, including document preparation, data entry, and other assigned duties that support office operations

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...

Location

United States , West Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support, office coordination, or receptionist-focused role
Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
Experience with data entry, inbound call handling, and general office administration in a busy environment
Familiarity with expense reporting systems such as Concur or similar tools
Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization
Construction, manufacturing, or other industrial environment experience is preferred
Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred

Job Responsibility

Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

The Administrative Assistant II is responsible for various administrative duties...

Location

United States , Boulder

Salary:

22.00 - 30.00 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

3-5 years of work experience preferred
High School Diploma required
Associates Degree in a related field preferred
MS Office Experience with proficiency in Excel required
Effective communication skills
Excellent customer service and administrative skills required
Ability to develop and maintain a positive working relationship with others
Detail oriented, ability to multi-task, with strong organizational skills are required

Job Responsibility

Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
Coordinate and lead special projects
Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function
Recommend methods to improve operation processes, efficiency, and service to both internal and external customers
Serve as a resource for other departments on matters pertaining to functional area
Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s)
Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed
Review and maintain the time and attendance system
Implement new administrative procedures and forms as directed
Support the daily office functions by ordering supplies

What we offer

Medical
Dental
Vision
Work/life resources
Retirement savings plans like 401(k)
Paid days off such as parental leave and disability coverage

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office setting
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Strong data entry skills with close attention to accuracy and detail
Proficiency in general office administration, including document handling and record maintenance
Ability to manage multiple tasks, stay organized, and meet deadlines in a busy work environment
Comfortable working independently while also supporting a broader team
Experience in a construction, contractor, or similar operational environment is a plus

Job Responsibility

Manage day-to-day administrative activities to help the office operate efficiently and stay well organized
Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
Enter, update, and maintain business information in company records with a high level of accuracy
Prepare, organize, and file documents so materials are easy to access and properly maintained
Support office coordination by assisting with routine clerical tasks, correspondence, and scheduling needs
Monitor administrative workflows and help ensure assigned tasks are completed in a timely manner
Assist with updates to office records or processes when administrative procedures change

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and reliable Administrative Assistant to suppor...

Location

United States , Roseville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of administrative or office support experience
Strong organizational skills with attention to detail
Proficient in Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Ability to multitask and prioritize in a fast-paced environment
Professional and customer-service-oriented demeanor

Job Responsibility

Provide general administrative support including data entry, filing, and document management
Answer and direct incoming calls, emails, and inquiries in a professional manner
Schedule meetings, appointments, and coordinate calendars
Assist with preparing reports, presentations, and correspondence
Maintain office supplies inventory and place orders as needed
Support onboarding tasks, record keeping, and internal documentation
Assist with special projects and provide support to team members as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in California, sup...

Location

United States , Rohnert Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, proposal coordination, or document preparation roles
Strong proofreading, business writing, and written communication skills
High level of accuracy with excellent attention to detail in document and data management
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Ability to manage multiple assignments and meet deadlines in a busy work environment
Experience with data entry and administrative office procedures
Familiarity with Sage 100 Contractor, Master Builder, or similar software is preferred

Job Responsibility

Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review
Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems
Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review
Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery
Compile complete proposal packages and prepare final documents for timely distribution to clients
Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately
Provide general administrative support, including data entry, document coordination, and office assistance as needed
Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Administrative Assistant

Provides administrative support to Chief Administrative Officer. Provide proacti...

Location

Salary:

Not provided

Solomon Page

Expiration Date

Until further notice

Requirements

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
Excellent communication skills, written and verbal
An independent thinker who is very detail oriented with excellent organizational skills
A high energy team player who is proactive with great initiative
Ability to perform thorough research to compile information and generate reports
Proficient in MS Word, Excel, PowerPoint, and SharePoint
Strong work ethic with preference for in-person collaboration in a high-energy office environment
Able to work flexible hours and overtime (nights, weekends and holidays, if needed)

Job Responsibility

Handle end to end meeting coordination and facilitation, plan team building activities, leadership summits and offsites
Partner with your execs to understand their priorities, stack rank meeting requests and redirect as needed, work independently and make decisions on behalf of your executive
Act as a point person for your executives’ direct reports and team, build strong cross functional relationships and maintain team morale
Recognize where processes can be improved and make adjustments, own long term projects and have a deep understanding of the overall business
Act as a mentor for other administrative business partners, ensure department wide alignment among the ABP team and partner with HR for headcount planning, organizational restructuring etc.

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant for a top entertainment company o...

Location

United States , Glendale

Salary:

34.67 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience in an administrative, office support, or similar role
Strong written and verbal communication skills, including professional email and document composition
Ability to balance multiple responsibilities, prioritize deadlines, and adapt quickly when schedules or priorities change
Proficiency with Microsoft Office Suite and comfort working in a Windows environment, with the ability to learn new tools and systems such as SAP Casual Buyer, SharePoint, Coupa, and Concur
Demonstrated understanding of basic office equipment, computers, and phones, with strong organizational skills and attention to detail
High level of reliability in handling confidential and often sensitive information, reflecting professionalism, loyalty, and discretion

Job Responsibility

Support leaders with day-to-day administrative needs while maintaining strict confidentiality and discretion on sensitive and confidential projects
Manage calendars, schedule meetings, conference rooms, video chats, and Teams calls
Coordinate domestic and multi-city travel itineraries
Prepare, process, and track expense reports, purchase orders, and other administrative documentation as needed
Draft and edit letters and emails on behalf of leaders, and assist in preparing meeting and presentation materials
Maintain office supplies and help manage purchase orders and vendor contracts
Prepare regular reports and summaries, including tasks and processes that you fully 'own' from start to finish
Assist with onboarding new employees as a friendly, approachable point of contact, helping them navigate processes and the organization

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

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