Administrative Assistant Job at Robert Half (Columbia)

New

Administrative Assistant

We are looking for an Administrative Assistant to join a growing healthcare clin...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, receptionist, or office support role, preferably in a healthcare or clinic environment
Working knowledge of medical records processes, data entry, and HIPAA-compliant handling of confidential information
Familiarity with insurance verification, medical billing, or patient benefits coordination is strongly preferred
Comfort using EMR systems and basic medical terminology in a detail-focused setting
Strong communication skills with the ability to interact calmly and respectfully with a diverse patient population
Proven ability to stay organized, manage multiple priorities, and respond effectively in a changing environment
Reliable onsite availability and willingness to assist with both back-office tasks and occasional front desk responsibilities

Job Responsibility

Manage incoming medical record requests with accuracy, discretion, and a strong sense of urgency
Verify insurance details, enter information into internal systems, and maintain organized patient-related documentation
Respond to phone calls and general inquiries while providing courteous and attentive customer service
Assist clinical staff and providers with shared administrative tasks that support daily operations across the office
Maintain electronic medical records and help ensure patient information is updated correctly and handled in compliance with privacy standards
Provide front desk coverage as needed, including during breaks or other periods requiring additional office support
Contribute to administrative projects such as organizing files, supporting documentation processes, and assisting with evolving team workflows
Help support office coordination as the clinic continues to grow and adjust to changing operational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support a Maintenance and Cont...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in a role that requires strong accuracy and follow-through
Ability to manage data entry and recordkeeping with a high level of attention to detail
Familiarity with invoice processing or basic accounting support is preferred but not required
Comfortable working with ERP systems, including NetSuite, and other business software applications
Proficient with Microsoft Office 365 and standard administrative office tools
Strong organizational skills with the ability to manage multiple priorities effectively
Strong communication skills and a service-focused approach when working with internal teams and external contacts

Job Responsibility

Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently
Maintain organized and accurate information across internal systems, contract records, and vendor documentation
Enter and monitor invoice details to help facilitate timely review and processing
Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve
Assist with data entry and general office administration to promote accuracy and consistency in team operations
Respond to inbound calls and direct inquiries professionally while providing dependable administrative support
Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and personable Administrative Assistant to join...

Location

United States , Carlisle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong technical skills, including comfort navigating websites and general office systems
Excellent communication and interpersonal skills
ability to build relationships with diverse groups
Highly organized with strong attention to detail
Ability to work independently and manage competing priorities
detail oriented, approachable, and service-oriented personality

Job Responsibility

Manage phones, emails, and general office communications
Coordinate and schedule meetings and events
Maintain records, memberships, and confidential documents
Assist with office inventory and administrative operations
Prepare and distribute newsletters and communications
Serve as a primary point of contact for questions, requests, and concerns
Handle inquiries and complaints with professionalism and tact
Support day-to-day office procedures and ensure smooth operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in California, sup...

Location

United States , Rohnert Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, proposal coordination, or document preparation roles
Strong proofreading, business writing, and written communication skills
High level of accuracy with excellent attention to detail in document and data management
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Ability to manage multiple assignments and meet deadlines in a busy work environment
Experience with data entry and administrative office procedures
Familiarity with Sage 100 Contractor, Master Builder, or similar software is preferred

Job Responsibility

Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review
Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems
Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review
Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery
Compile complete proposal packages and prepare final documents for timely distribution to clients
Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately
Provide general administrative support, including data entry, document coordination, and office assistance as needed
Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Administrative Assistant

We are seeking a detail-oriented and reliable Administrative Assistant to suppor...

Location

United States , Roseville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of administrative or office support experience
Strong organizational skills with attention to detail
Proficient in Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Ability to multitask and prioritize in a fast-paced environment
Professional and customer-service-oriented demeanor

Job Responsibility

Provide general administrative support including data entry, filing, and document management
Answer and direct incoming calls, emails, and inquiries in a professional manner
Schedule meetings, appointments, and coordinate calendars
Assist with preparing reports, presentations, and correspondence
Maintain office supplies inventory and place orders as needed
Support onboarding tasks, record keeping, and internal documentation
Assist with special projects and provide support to team members as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office setting
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Strong data entry skills with close attention to accuracy and detail
Proficiency in general office administration, including document handling and record maintenance
Ability to manage multiple tasks, stay organized, and meet deadlines in a busy work environment
Comfortable working independently while also supporting a broader team
Experience in a construction, contractor, or similar operational environment is a plus

Job Responsibility

Manage day-to-day administrative activities to help the office operate efficiently and stay well organized
Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
Enter, update, and maintain business information in company records with a high level of accuracy
Prepare, organize, and file documents so materials are easy to access and properly maintained
Support office coordination by assisting with routine clerical tasks, correspondence, and scheduling needs
Monitor administrative workflows and help ensure assigned tasks are completed in a timely manner
Assist with updates to office records or processes when administrative procedures change

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and highly organized temporary Administrative A...

Location

United States , Westwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, clerical, or office support experience preferred
Strong proficiency with Microsoft Office, including Word, Excel, and Outlook
Excellent communication and interpersonal skills
Strong attention to detail and organizational abilities
Ability to prioritize tasks and manage multiple deadlines
Professional demeanor and customer-service mindset
High school diploma required
additional education is a plus

Job Responsibility

Answer and direct incoming phone calls and emails
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, and other documents
Maintain organized filing systems, both electronic and paper
Assist with data entry, recordkeeping, and database updates
Order office supplies and support general office operations
Greet visitors and provide professional front-office support
Assist with special projects and other administrative duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our Privat...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in answering inbound and outbound calls, with a focus on customer service excellence
Strong skills in data entry and email correspondence to ensure accurate and detail-oriented communication
Experience in scheduling appointments and managing calendars efficiently
Proficient in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word
Ability to handle basic office tasks with precision and attention to detail
Exceptional organizational skills and the ability to prioritize tasks effectively
Familiarity with expense tracking and reporting systems such as Concur is a plus
Comfort working on tasks related to legal documents and compliance processes

Job Responsibility

Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts
Process company expenses, track receipts, and handle reimbursements for the corporate American Express card
Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols
Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables
Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties
Submit and monitor building maintenance requests, ensuring timely resolution of issues
Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings
Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions
Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance
Take on special projects as assigned to contribute to the team's success

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

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