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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Warwick

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly.

Job Responsibility:

  • Answer and direct incoming phone calls with efficiency and courtesy
  • Prepare and draft correspondence, including engagement and representation letters, and other necessary documents
  • Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry
  • Assist with tax return processing by scanning, uploading, and assembling client packages
  • Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items
  • Track and oversee the status of electronically filed tax returns
  • Organize and maintain filing systems, ensuring documents are properly stored and accessible
  • Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks

Requirements:

  • Strong attention to detail and accuracy in written and oral communication
  • Proficient in accounts payable and accounts receivable processes
  • Experience with QuickBooks for managing financial tasks
  • Skilled in data entry with a focus on precision and timeliness
  • Ability to process invoices and manage related documentation
  • Effective calendar management skills to coordinate schedules and appointments
  • Appearance and demeanor that reflect a high level of attention to detail, suitable for client-facing interactions
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 04, 2026

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