Administrative Assistant Job at Robert Half (Pasadena)

New

Administrative Assistant

Beacon Hill is hiring a contract Administrative Assistant to support a growing e...

Location

United States , Evansville

Salary:

20.00 - 23.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior administrative experience preferably within energy, utilities, engineering, or a related industry
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy in all work
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to handle confidential information with discretion
Comfortable working in a fast-paced, team-oriented environment
Associate or bachelor's degree preferred but not required

Job Responsibility

Provide daily administrative support to leadership and cross-functional teams within a fast-paced energy environment
Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
Prepare, format, and distribute reports, presentations, and internal communications
Maintain organized filing systems (electronic and physical) for contracts, project documentation, and compliance records
Support project coordination efforts, including tracking timelines, deliverables, and follow-ups
Handle incoming calls, emails, and correspondence with professionalism and urgency
Assist with invoicing, expense tracking, and basic data entry related to operational activities
Coordinate travel arrangements, meeting agendas, and event planning as needed
Serve as a liaison between departments to ensure smooth communication and workflow
Order office supplies and support general office operations to maintain an efficient workplace

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a busy team in Colorado. ...

Location

United States , Broomfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office setting
Ability to handle inbound calls and interact professionally with visitors and internal staff
Strong data entry skills with close attention to accuracy and record maintenance
Experience scheduling, booking, and confirming appointments
Comfortable performing receptionist and front-desk responsibilities
Strong organizational skills with the ability to manage multiple tasks efficiently
Background working in the construction industry or familiarity with construction-related office environments

Job Responsibility

Serve as the first point of contact for phone calls and visitors, providing helpful assistance and routing questions to the appropriate team members
Maintain calendars by arranging meetings and appointments, confirming details, and helping prevent scheduling conflicts
Accurately record and update customer data, office information, and scheduling records in internal systems and files
Provide broad administrative support to help office operations run efficiently and ensure communication is handled promptly
Oversee front-desk activity, respond to routine requests, and support daily reception coverage as needed
Create, organize, and maintain documents, tracking logs, and other administrative materials used by the office
Assist internal teams with appointment follow-up and coordination so deadlines and planned activities stay on track
Support administrative needs tied to project-related work within a construction environment, helping keep office workflows organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

The Administrative Assistant provides essential administrative and clerical supp...

Location

United States , Fort Wayne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (Associate's or Bachelor's degree preferred)
Proven experience as an administrative assistant or office support role
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Attention to detail and problem-solving abilities

Job Responsibility

Answer and direct phone calls, emails, and other communications
Schedule meetings, appointments, and maintain calendars
Prepare and edit correspondence, reports, and presentations
Maintain filing systems (electronic and paper)
Order office supplies and maintain inventory
Coordinate office activities and operations to ensure efficiency
Manage incoming and outgoing mail and deliveries
Assist in organizing company events or meetings
Enter, update, and maintain accurate records and databases
Handle confidential information with discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support front d...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Working knowledge of front desk procedures and office support practices
Experience managing calendars, scheduling rooms, or coordinating multiple appointments at once
Proficiency with Microsoft Office applications and comfort using business communication platforms such as Teams
Strong organizational, time-management, and multitasking abilities in a fast-paced environment
Excellent verbal and interpersonal communication skills, with a clear commitment to customer service and professionalism
Ability to handle confidential information with discretion, work independently or collaboratively, and remain flexible as priorities change

Job Responsibility

Welcome guests and employees at the front desk, direct them appropriately, and alert team members when visitors arrive
Handle incoming calls through Microsoft Teams or related phone systems, route inquiries efficiently, and provide helpful first-level assistance
Oversee daily reception activities, including receiving packages, distributing deliveries, and responding to general office questions
Coordinate meeting room schedules, help maintain shared space availability, and support smooth day-to-day office flow
Keep the lobby, reception desk, and main conference areas neat, stocked, and ready for visitors and internal meetings
Assist with visitor support tasks such as parking validation when needed and refreshment restocking throughout the office
Represent the organization by delivering courteous, attentive service during every interaction
Take on additional administrative or front office duties as assigned to support business needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience, preferably in a food manufacturing, beverage, or regulated industry
Working knowledge of food safety standards (HACCP, FSMA, GMP, GFSI schemes such as SQF/BRC)
Strong computer skills, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and document management systems
Excellent written and verbal communication skills
High attention to detail and strong organizational abilities

Job Responsibility

Provide comprehensive administrative support to the Quality Assurance and Food Safety teams
Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence
Prepare, organize, and distribute reports, presentations, and meeting materials
Maintain and update departmental databases, filing systems, and document control procedures
Assist with audit preparation and coordinate internal/external audits
Handle incoming calls, visitor coordination, and general office support
Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents
Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.)
Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions
Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA)

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Pleasantville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Demonstrated ability to handle high-volume inbound calls with professionalism and courtesy
Strong data entry skills with a high level of accuracy and attention to detail
Working knowledge of QuickBooks for basic bookkeeping or financial administrative tasks
Proficiency with standard office software and general computer applications
Excellent organizational skills with the ability to manage multiple priorities effectively
Strong written and verbal communication skills
Ability to work on-site in Pleasantville, New York

Job Responsibility

Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance
Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness
Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks
Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries
Monitor and organize office documentation so materials are easy to access and current
Communicate with internal team members and external contacts to help keep administrative processes moving efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Do you possess excellent organizational skills and enjoy working in a fast-paced...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask

Job Responsibility

Answering busy phone lines
Greeting walk-in guests
Handling general clerical responsibilities
Assisting with filing, copying, and faxing for multiple departments
Checking mail and emails daily
Responding to inquiries
Forwarding communication when necessary
Setting appointments
Handling filing
Assisting in coordinating schedules and activities

What we offer

Medical
Vision
Dental
Life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to handle a high volume of inbound calls with professionalism and clear communication
Strong data entry skills with careful attention to accuracy and detail
Proficiency with standard office practices, document handling, and administrative procedures
Comfortable performing front-desk and reception-related responsibilities in a busy office setting
Strong organizational skills with the ability to manage multiple priorities effectively

Job Responsibility

Manage day-to-day administrative activities to keep office operations organized and running smoothly
Receive and direct incoming calls in a courteous and efficient manner, taking messages and routing inquiries appropriately
Welcome visitors and provide front-desk assistance while maintaining an organized office environment
Enter, update, and maintain information in internal records with a high level of accuracy and attention to detail
Prepare, organize, and file documents so that materials are easy to access and properly maintained
Assist with general office coordination, including scheduling, correspondence, and routine clerical support
Monitor administrative requests and follow up on outstanding items to ensure timely completion of tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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