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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Miami

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This role is pivotal in supporting the organization’s mission to educate the community and preserve historical memories through impactful programs and events.

Job Responsibility:

  • Manage accounts payable tasks, including coding and basic bookkeeping
  • Coordinate logistics for events and meetings, including ordering food, rides, and supplies
  • Design marketing materials and invitations using tools like Canva
  • Facilitate virtual meetings on platforms such as Zoom and ensure smooth operations
  • Utilize AI-powered tools to enhance organizational workflows and efficiency
  • Provide support for grant application processes and assist with reporting requirements
  • Oversee social media accounts and contribute to marketing initiatives
  • Assist in planning and executing three major annual events
  • Maintain an attentive and approachable demeanor when interacting with diverse groups

Requirements:

  • Proven experience in administrative and operational tasks
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Strong skills in customer service, email correspondence, and scheduling
  • Ability to handle inbound and outbound calls with professionalism
  • Familiarity with data entry and record-keeping
  • Comfortable working with diverse populations, including children and elderly individuals

Nice to have:

  • Experience with nonprofit organizations or museum operations is advantageous
  • Bilingual in Spanish/English is a plus
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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