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Administrative assistant

bhsg.com Logo

Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

90000.00 - 105000.00 USD / Year
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Job Description:

Our client is seeking one or two high‑caliber Administrative Assistants to join the Client & Portfolio Solutions (CPS) team within a global credit investment firm. This is a fast‑paced, highly collaborative role supporting a large, investor‑facing group with heavy travel, scheduling, and coordination needs. The role is ideal for someone who enjoys team support, thrives in a high‑volume environment, and takes pride in strong execution. Hours are 8:30am-5:30pm with flexibility as needed, and the schedule is hybrid with Monday-Wednesday onsite and Thursday/Friday remote.

Job Responsibility:

  • Provide administrative support to 6-8 professionals across analyst through Managing Director levels
  • Manage heavy internal and external meeting scheduling across time zones
  • Coordinate complex domestic and international travel, preparing detailed itineraries
  • Prepare and reconcile expense reports accurately and in a timely manner
  • Track investor calls, meetings, prospect inboxes, and departmental processes
  • Prepare meeting materials including presentations, books, and bios
  • Support planning and execution of roadshows, conferences, and client events
  • Partner closely with other CPS administrators to ensure seamless coverage and collaboration
  • Assist with ad hoc projects including firmwide events, philanthropy initiatives, and brand-related work

Requirements:

  • 3-6+ years of administrative or Executive Assistant experience
  • Financial services, Investor Relations, or CPS experience strongly preferred but not required
  • Demonstrated experience coordinating heavy travel and managing high-volume calendars
  • Strong organizational skills with exceptional attention to detail
  • Team-oriented mindset with a willingness to cross-cover and support others
  • Proficiency in Microsoft Office
  • Salesforce and Workday experience a plus
  • Bachelor's degree preferred

Nice to have:

  • Financial services, Investor Relations, or CPS experience
  • Salesforce and Workday experience
  • Bachelor's degree
What we offer:
  • Discretionary bonus
  • Paid overtime
  • Medical, dental, and vision coverage
  • 401(k) plan
  • Gym reimbursement program
  • Cell phone stipend
  • PTO package

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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