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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Sunnyvale

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting.

Job Responsibility:

  • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow
  • Review research materials aloud as needed to support the scientist's work and ongoing projects
  • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements
  • Assist with movement and navigation within the office environment when on-site support is needed
  • Prepare or help complete expense documentation in partnership with the labs administrative support team
  • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned

Requirements:

  • Basic understanding of mathematics, including the ability to recognize and interpret common mathematical symbols and expressions
  • Working knowledge of LaTeX, especially for editing technical content and formatting equations or text-heavy academic documents
  • Strong verbal and written communication skills in English
  • Familiarity with standard office software such as Microsoft Office and Adobe Acrobat
  • Ability to manage detailed work accurately while responding to direction in a timely manner
  • Progress toward a Bachelor's degree in Computer Science, Mathematics, or a related field is preferred

Nice to have:

Progress toward a Bachelor's degree in Computer Science, Mathematics, or a related field

What we offer:
  • Medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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