Administrative Assistant Job at Robert Half (Irvine)

Administrative Assistant

Key Responsibilities: Provide primary administrative support to assigned staff a...

Location

United States , Hampden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior legal or administrative experience preferred
Strong document preparation and proofreading skills
Excellent attention to detail and organization
Ability to multitask and work independently
Strong communication and professionalism

Job Responsibility

Provide primary administrative support to assigned staff attorney and additional professionals as needed
Draft and prepare documents including letters, memoranda, contracts, pleadings, briefs, reports, presentations, agendas, minutes, and spreadsheets
Manage incoming/outgoing correspondence and ensure timely handling of sensitive materials
Travel locally (as needed) to the U.S. Post Office or courts to file time-sensitive documents
Coordinate projects by creating schedules, gathering information, and ensuring accuracy of materials
Research and compile data for reports, including assessing potential financial or operational impact
Track and follow up on project timelines and deliverables
Administer Legal Services Policy and related programs, ensuring compliance with eligibility and reimbursement guidelines

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support school...

Location

United States , Alhambra

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Demonstrated ability to manage administrative workflows with strong attention to detail and effective prioritization
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
Experience coordinating calendars, meetings, events, or other multifaceted scheduling activities
Ability to handle sensitive student and employee information with discretion and care
Strong written communication skills with the ability to draft clear, well-structured correspondence
Familiarity with student information systems such as PowerSchool is strongly preferred
Self-directed approach with the ability to anticipate needs and work effectively in a busy school environment

Job Responsibility

Provide front office support during coverage gaps and step in for reception functions as needed, including handling calls, visitors, and general administrative inquiries
Arrange daily substitute teacher coverage by matching staffing needs with available personnel and confirming assignments in a timely manner
Oversee scheduling for shared spaces and school transportation resources, ensuring calendars remain accurate and up to date
Prepare and organize substitute payroll documentation in partnership with the Business Office to support accurate compensation processing
Track office inventory and place orders for supplies, copier materials, and school-branded stationery to keep operations running without interruption
Assist in maintaining the school’s yearly calendar by updating important dates, meetings, and institutional events
Support major school ceremonies by helping coordinate logistics, reviewing diploma-related materials, preparing printed items, and distributing event tickets
Manage high-volume seasonal mailings for summer and student leadership programs, ensuring materials are assembled and sent on schedule

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Administrative Assistant

We’re seeking a highly organized and detail-driven Administrative Assistant to j...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ year of administrative, office support, or coordination experience
Confidence handling both inbound and outbound calls in a detail-oriented setting
Strong data entry skills with excellent accuracy and attention to detail
Working knowledge of Excel for creating and organizing reports
Comfort learning new systems and following established processes
Strong communication skills and a team-first mindset
Ability to stay organized and manage multiple priorities in a fast-paced environment

Job Responsibility

Keep daily office operations running smoothly by managing administrative tasks and priorities
Gather and organize information from multiple sources, creating accurate reports in Excel
Make outbound calls to insurance professionals to verify details and support reporting needs
Professionally handle inbound calls and document key information
Maintain and update records across multiple systems with a high level of accuracy
Provide front-office and receptionist support while serving as a reliable team resource
Collaborate with teammates to problem-solve and complete work efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Assistant

We are looking for an Administrative Assistant to support a busy Property Manage...

Location

United States , Farmingdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience in an office environment
Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively
Clear written and verbal communication skills for working with Property Managers, support staff, and vendors
Proficiency with Microsoft Word and Excel, along with the ability to learn database and property management systems
Accurate data entry skills and close attention to detail when reviewing invoices, requisitions, and supporting records
Ability to work independently, take initiative, and follow through on assigned tasks
Comfortable working in a permanent Monday through Friday onsite role in Farmingdale, New York

Job Responsibility

Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing
Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate
Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation
Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion
Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items
Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed
Assist with ordering building materials and tracking related administrative details to support maintenance and property operations
Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations throu...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar detail-driven role
Strong data entry skills with the ability to work accurately across large volumes of information
Proficiency in preparing and processing documents with careful attention to formatting and detail
Clear and effective written and verbal communication skills for client interactions
Ability to manage multiple tasks effectively while meeting deadlines in a fast-paced environment
Familiarity with civil litigation terminology or documentation is preferred
Understanding that this position is administrative in nature and not a legal secretary or paralegal role

Job Responsibility

Enter and maintain high volumes of information with a strong focus on accuracy and completeness
Review, organize, and process administrative data to keep records current and accessible
Prepare, format, and produce documents needed for day-to-day business activities
Serve as a point of contact for clients, providing timely and clear communication
Track, update, and manage files related to civil litigation matters as assigned
Support the team with general administrative coordination to help maintain efficient workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Lawrence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment
Experience handling inbound phone calls and communicating clearly with callers and staff
Strong data entry skills with a consistent focus on accuracy and timeliness
Comfortable performing reception and front-desk duties while managing multiple priorities
Proficiency with standard office practices and general administrative procedures
Strong organizational skills and the ability to work independently in a fast-paced setting

Job Responsibility

Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently
Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed
Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach
Enter, update, and maintain records with a high level of accuracy and attention to detail
Prepare, organize, and distribute documents, files, and other administrative materials as needed
Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests
Maintain orderly filing systems and ensure important information is easy to access when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...

Location

United States , Maitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative or office support experience
Strong data entry skills with careful attention to detail and accuracy
Ability to manage paper and digital documents in an organized manner
Comfortable reviewing forms and vendor records for completeness and compliance
Strong communication skills for answering calls and supporting office interactions
Willingness to work fully on-site in Maitland, Florida with no remote work option
Ability to work effectively in a team-oriented environment
Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination

Job Responsibility

Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
Provide general administrative support to the department through accurate data entry and routine office coordination
Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
Follow established office schedules and procedures while completing assigned work within regular business hours

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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