Administrative Assistant Job at Robert Half (Largo)

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong ability to organize tasks, manage competing priorities, and maintain orderly records
Clear verbal and written communication skills for working effectively with staff, visitors, and external contacts
Experience providing administrative support in an office or front-desk environment
Proficiency with data entry and standard office applications, including word processing, spreadsheets, and email platforms
Familiarity with cloud storage systems and virtual meeting tools used in modern office settings
Ability to handle confidential information with professionalism and discretion
Dependable attention to detail and a consistent approach to completing work accurately

Job Responsibility

Coordinate day-to-day administrative activities to help maintain an efficient and organized office environment
Manage data entry, document filing, and record upkeep with a high degree of accuracy and attention to detail
Welcome visitors, respond to general inquiries, and provide attentive receptionist support in person and through phone or email communication
Prepare, format, and distribute correspondence, reports, and other routine office documents as needed
Schedule meetings, assist with calendar coordination, and support virtual meeting arrangements using common office technology tools
Monitor multiple assignments at once, adjust priorities as needed, and follow through on deadlines in a timely manner
Use office software, cloud-based file storage, and other administrative tools to maintain organized and accessible information
Support ongoing administrative processes and assist with updates to office procedures or digital workflows when required

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

Bowman has an opportunity for a Administrative Assistant to join our team in Her...

Location

United States , Herndon

Salary:

Not provided

Bowman

Expiration Date

Until further notice

Requirements

High School diploma or equivalent GED required or commensurate relevant experience
Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of clerical procedures and systems such as record keeping and filing
Professional appearance, approach, and demeanor

Job Responsibility

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business
Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research
Greet scheduled visitors and accompany to appropriate area or person
Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities
Communicate with internal and external clients, Project Managers, and other staff on project related matters
Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients
Act as liaison with corporate headquarters, disseminating information to local office staff accordingly
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel
Organize and maintain file system, file correspondence and other records
Collect and research data using various company programs

What we offer

Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Fulltime

Administrative Assistant

Provide day-to-day administrative support to department leaders and team members...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative support experience preferred
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication abilities
Ability to handle sensitive information with professionalism and discretion
High school diploma required
associate or bachelor’s degree preferred

Job Responsibility

Provide day-to-day administrative support to department leaders and team members
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, spreadsheets, and presentations
Answer and direct incoming calls, emails, and other communications
Maintain filing systems, records, and confidential documents
Order office supplies and help manage vendor relationships
Coordinate travel arrangements, itineraries, and expense reporting
Assist with special projects and general office support as needed

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily fron...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, front desk, or administrative support role
Strong organizational ability with careful attention to detail and follow-through
Clear and approachable communication skills for working with diverse visitors and stakeholders
Comfort interacting with individuals who may be experiencing trauma, mental health concerns, substance use issues, or other challenging circumstances
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint in an office setting
Ability to manage data entry, appointment scheduling, inbound calls, and email correspondence efficiently
Bilingual Spanish language skills are helpful but not required

Job Responsibility

Provide reception coverage and serve as the first point of contact for visitors, participants, and partners entering the office
Welcome guests, confirm arrivals, and guide individuals to the correct staff member, room, or service area
Handle incoming mail, prepare outgoing correspondence, and support routine administrative communications by phone and email
Keep waiting spaces, reception areas, and meeting rooms orderly, stocked, and ready for daily use
Manage conference room scheduling and help coordinate shared space availability for meetings and appointments
Distribute program materials, supplies, and resources to participants in a timely and organized manner
Enter, maintain, and update participant and program information in internal databases and tracking tools with accuracy
Receive deliveries, unpack items, and organize supplies to ensure materials are easy to locate and replenish
Travel between Brooklyn office locations as needed to cover reception desks or transport supplies between sites

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an experienced and service-oriented Administrative Assistant ...

Location

United States , Schaumburg

Salary:

20.00 - 23.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, front desk services, workplace coordination, or a similar office-based role
Strong customer service skills with the ability to interact confidently and professionally with employees, guests, and leadership
Comfortable using computers for daily tasks, including typing, email correspondence, calendar management, and basic spreadsheet work
Ability to manage multiple requests at once while staying organized and maintaining attention to detail
Team-oriented mindset with a willingness to cross-train and support shared responsibilities
Capable of handling conference room scheduling, meeting support, and related office logistics in a fast-paced environment
Reliable attendance and availability to work a Monday through Friday schedule during standard business hours

Job Responsibility

Greet employees, visitors, and meeting participants with a detail-oriented and approachable presence at the conference services desk
Coordinate conference room reservations and help arrange meeting spaces based on event needs, capacity, and setup preferences
Respond promptly to workplace and meeting-related requests, offering practical solutions to support a smooth office experience
Prepare rooms for scheduled meetings by confirming layouts, equipment readiness, and overall presentation before and after use
Partner with team members to maintain organized conference operations and provide coverage or support as priorities shift throughout the day
Assist with event coordination tasks, including communicating room details, setup requirements, and scheduling updates to internal stakeholders
Perform administrative duties such as data entry, calendar support, email communication, and documentation using standard office software
Learn room locations, features, and setup options to provide accurate guidance and dependable service to employees and guests

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to provide day-to-day o...

Location

United States , Westport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or coordinator position
Strong data entry skills with careful attention to accuracy and detail
Ability to manage email correspondence in a clear, timely, and detail-focused manner
Proficiency with Microsoft Outlook for scheduling, communication, and inbox management
Working knowledge of Microsoft Word, including document creation, editing, and formatting
Strong organizational skills with the ability to prioritize multiple tasks effectively
Availability to begin immediately and adapt quickly to a new work environment

Job Responsibility

Manage daily administrative activities, including organizing documents, maintaining records, and supporting general office operations
Enter and update information accurately in company systems and spreadsheets to ensure reliable recordkeeping
Handle email communications professionally, responding to routine inquiries and directing messages to the appropriate contacts
Prepare, edit, and format documents, correspondence, and reports using Microsoft Word and related office tools
Coordinate calendars, appointments, and meeting logistics while helping the team stay on schedule
Monitor Microsoft Outlook for incoming communications, schedule updates, and follow-up items requiring attention
Provide short-term coverage for essential administrative functions and assist with additional support tasks as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Palmetto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Hands-on QuickBooks experience is required
Experience processing and completing service or work orders from start to finish
Bilingual communication skills required, with Spanish and English strongly preferred
Strong organizational abilities with close attention to detail
Ability to manage multiple tasks effectively in a dynamic work environment
Comfortable handling inbound calls, data entry, and general receptionist or office support duties

Job Responsibility

Manage the full lifecycle of service and work orders, ensuring each item is opened, updated, and closed with accuracy and urgency
Provide administrative support across daily office functions to help maintain efficient operations and timely task completion
Track order status, share updates with internal teams, and help coordinate next steps to keep activities moving forward
Maintain structured files, logs, and supporting documentation so information is easy to access and audit
Handle general office support duties such as data entry, inbound call assistance, and front-desk style coordination as needed
Enter information into QuickBooks and related administrative systems with a high level of accuracy and consistency
Assist in a fast-paced setting by adjusting priorities, responding to changing demands, and supporting multiple requests at once

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Middleton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment that requires close attention to detail
Ability to handle inbound calls and front-desk interactions with strong customer service skills
Proficiency in data entry with close attention to accuracy and detail
Strong organizational skills with the ability to manage multiple tasks and priorities effectively
Comfortable using standard office software and general administrative tools
Clear written and verbal communication skills
Ability to work independently while supporting a collaborative team environment

Job Responsibility

Manage day-to-day administrative activities to keep office operations running smoothly and efficiently
Receive and direct inbound phone calls courteously, ensuring messages are handled accurately and promptly
Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence
Prepare, update, and maintain records, files, and other administrative documentation with a high level of accuracy
Enter data into office systems and verify information to support reliable reporting and recordkeeping
Assist with scheduling, correspondence, and general clerical tasks to support the broader team
Monitor administrative workflows and help coordinate routine office needs, supplies, and related support activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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