CrawlJobs Logo

Administrative Assistant

zgf.com Logo

ZGF Architects

Location Icon

Location:
United States , Washington, D.C.

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

50000.00 - 60000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

ZGF is seeking an Administrative Assistant to join a dynamic team of administrative professionals in our Washington, D.C. office. We are seeking a driven individual with a proven service background, who is meticulous, a reliable administrative team member and office ambassador possessing excellent communication skills.

Job Responsibility:

  • Receive all incoming phone calls, taking thorough messages and/or passing messages to the appropriate staff or team member for handling
  • Be responsible for all front desk operations including greeting office visitors, directing them to the meeting room location or applicable staff member
  • Be responsible for maintaining public spaces to include reception area, kitchen, conference rooms, copy rooms and inventory closets throughout the office
  • Be responsible for receipt and distribution of email, daily incoming mail and packages using excellent judgement in determining priority and urgency of information
  • Be responsible for meetings preparation to include coordination of in-house catering for meetings, room set up and break down, where possible
  • Be responsible for reprographics orders and outgoing shipments via UPS, FedEx and other vendors
  • Be responsible for ordering all office supplies
  • Coordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas where applicable
  • Be responsible for the proofing, editing, printing and distribution of correspondence
  • responsible for drafting meeting notes, reports, and presentation materials, as requested
  • Be responsible for generating timely expense reports and timesheets
  • Must be capable of working collaboratively (and as back-up) with other administrative colleagues
  • Perform basic project administration and executive assistance tasks as needed
  • Must be capable of working independently with a high level of attention to detail

Requirements:

  • Minimum of a Bachelor’s Degree preferred
  • Experience within the A/C/E industry a plus
  • Proficiency in Microsoft Office Suite required
  • Proficiency in Adobe Suite preferred
  • experience in Bluebeam and Deltek Vision a plus
  • Excellent organizational skills and attention to detail required
  • Excellent interpersonal skills: demonstrated ability to communicate and interact effectively with all levels of personnel
  • Ability to balance competing deadlines and priorities effectively and efficiently
  • High level of discretion and ability to maintain confidentiality
  • A collaborative and team-oriented disposition

Nice to have:

  • Experience within the A/C/E industry
  • Proficiency in Adobe Suite
  • experience in Bluebeam and Deltek Vision
What we offer:
  • Medical, Dental and Vision coverage with a generous employer contribution
  • HSA with employer contribution
  • 401k with employer match
  • 4 weeks of PTO and 10 paid holidays per year
  • paid parental and family leave programs

Additional Information:

Job Posted:
March 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
ZGF Architects - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Assistant

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...
Location
Location
United States , Wauwatosa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in administrative assistance and office administration
  • Familiarity with administrative office operations
  • Competency in basic office skills such as filing, data entry, and typing
  • Experience with inter-office mail handling
  • Ability to order office supplies as needed and maintain inventory
  • Proficient in operating office equipment such as printers, scanners, and fax machines
  • Experience handling inbound and outbound calls
  • Excellent customer service skills
  • Experience in receptionist duties including answering multi-line phone systems and switchboards
  • Ability to coordinate corporate, charity, community, and outreach events
Job Responsibility
Job Responsibility
  • Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times
  • Take charge of resolving member issues by reviewing their files in the Lynx system
  • Document all member issues and resolutions in the member's narrative within the Lynx system
  • Schedule appointments for members across all departments
  • Assist members with their Member Portal, including resolving password issues
  • Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution
  • Make outgoing calls to members as required
  • Respond to all emails from the assigned Email Follow-up lists
  • Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions
  • Participate in advocacy and outreach campaigns by contacting members, community leaders, and others
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering an exciting opportunity for an Administrative Assistant in the h...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Administrative Assistant or similar role
  • Proficient in Microsoft Excel and Microsoft Word
  • Familiarity with office management procedures and basic accounting principles
  • Excellent organizational and multitasking abilities
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong time management skills and the ability to prioritize work
  • High School degree
  • additional qualification as an Administrative assistant or Secretary will be a plus
  • Ability to work independently and as part of a team
Job Responsibility
Job Responsibility
  • Handle incoming student calls and provide necessary assistance
  • Efficiently process student applications
  • Schedule and manage appointment requests
  • Ensure prompt and accurate handling of mail
  • Assist in the use and management of Microsoft Office Suite
  • Provide high-quality customer service
  • Manage administrative duties as necessary
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...
Location
Location
Salary
Salary:
Not provided
respublicagroup.com Logo
Res Publica Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years as an administrative assistant or in a similar role, with receptionist experience
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Adaptable and flexible in a fast-paced, dynamic environment
  • Discretion and confidentiality when handling sensitive information
  • Personable, proactive and professional demeanor
Job Responsibility
Job Responsibility
  • Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
  • Write, proof and edit communications and other materials such as client invoices
  • Handle incoming phone calls, emails, and visitors in a professional manner
  • Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
  • Assist with travel arrangements, expense reporting, and other administrative tasks
  • Plan and coordinate internal meetings with materials, catering and technology support
  • Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
  • Perform ad-hoc projects and other duties as assigned
What we offer
What we offer
  • Competitive salary and benefits
  • Strong vacation and leave policies
  • Discounted commuter and fitness benefits
  • Regular social and philanthropic events
  • Professional development resources
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Kickstart your career in finance with a thriving wealth management practice in E...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
25000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Administrative experience
  • a tech-savvy individual with strong office software skills
  • a confident communicator, both written and verbal
  • a proactive team player with a client-first mindset
  • a self-motivated problem solver who thrives in a dynamic environment
Job Responsibility
Job Responsibility
  • Processing business transactions with accuracy and efficiency
  • managing emails and ensuring timely responses
  • overseeing office supplies and purchases
  • providing crucial support to fee earners and advisers
  • keeping spreadsheets and databases up to date
  • handling client queries via phone, email, and written communication
  • assisting with investment and mortgage business processing
  • preparing for client meetings with research and documentation
  • welcoming clients into our Edinburgh office and making them feel at home
  • scheduling appointments, managing diaries
What we offer
What we offer
  • Professional development and career progression opportunities
  • a creative, supportive, and collaborative work culture
  • comprehensive training to sharpen your skills
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative ...
Location
Location
United States , West Des Moines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in Administrative Assistance, with a proven track record in a similar role
  • Experience in handling Receptionist Duties, such as answering calls and greeting visitors
  • Strong Customer Service skills with the ability to handle inquiries and complaints professionally
  • Proficiency in Microsoft Word and Microsoft Excel for creating reports, presentations, and managing data
  • Demonstrable experience in Email Correspondence, with excellent written communication skills
  • Ability to manage Daily Mail, including sorting, distributing, and dispatching
  • Experience in Calendar Management, scheduling appointments, and coordinating meetings
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all incoming calls and walk-in visitors, providing excellent customer service at all times
  • Take responsibility for scheduling meetings and managing conference room bookings to ensure smooth daily operations
  • Handle daily mail tasks efficiently, ensuring all correspondence is appropriately distributed
  • Demonstrate proficiency in Microsoft Word and Excel to create and manage documents and spreadsheets as required
  • Maintain a high level of organization and attention to detail in all administrative tasks
  • Use Microsoft Outlook for detail oriented email correspondence, adhering to high standards of email etiquette
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are in the market for an Administrative Assistant to join our team in the Rea...
Location
Location
United States , Pittsburgh
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience working as an Administrative Assistant in the Real Estate & Property industry
  • Proficiency in handling and redirecting inbound calls
  • Demonstrated excellence in providing customer service
  • Familiarity with data entry operations and maintaining databases
  • Ability to manage email correspondence effectively and professionally
  • Experience in managing both inbound and outbound calls
  • Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
  • Capable of scheduling appointments and managing calendars efficiently
  • Experience in tenant retention strategies and practices
  • Knowledge of property management procedures and regulations
Job Responsibility
Job Responsibility
  • Handle tenant inquiries and provide excellent customer service
  • Schedule appointments and manage the tenant retention process
  • Accurately perform data entry tasks to ensure up-to-date records
  • Manage email correspondence with tenants and other stakeholders
  • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks
  • Assist with property management duties as required
  • Ensure all inbound calls are answered promptly and professionally
  • Assist in the development and implementation of efficient processes for tenant management
  • Collaborate with the team to ensure smooth operations and tenant satisfaction
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are offering a temporary to permanent employment opportunity for a Bilingual ...
Location
Location
United States , Santa Barbara
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • MUST be bilingual in Spanish to be considered
  • Proven experience in Administrative Assistance
  • Proficiency in tasks such as scheduling, office management, and clerical duties
  • Exceptional customer service skills, with the ability to professionally interact with clients and staff at all levels
  • Ability to handle confidential information with discretion
  • Proficient with Microsoft Office Suite, particularly Excel and Word
  • Excellent time management skills, with the ability to prioritize and multitask
  • High level of accuracy and attention to detail
  • Positive attitude, flexible, and a team player
Job Responsibility
Job Responsibility
  • Efficiently process and manage customer credit applications
  • Maintain and update customer credit records to ensure accuracy
  • Handle customer inquiries and resolve any issues promptly
  • Monitor customer accounts and initiate appropriate action when necessary
  • Conduct weddings at the courthouse as part of your duties
  • Liaise with lawyers and other detail-oriented individuals as part of your daily tasks
  • Utilize the Microsoft Office Suite and cashiering system Tyler for various administrative tasks
  • Assist with data entry and typing tasks as required
  • Provide detail-oriented and courteous service to all customers
  • Utilize your Spanish language skills in your daily interactions and tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...
Location
Location
United States , New York
Salary
Salary:
104000.00 - 105000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • 3-7+ years of administrative or executive assistant experience
  • legal, consulting, or finance background preferred
  • Strong organizational and multitasking skills with attention to detail
  • Proficiency in Microsoft Office Suite and Outlook
  • Excellent written and verbal communication skills
  • professional demeanor
  • Ability to work independently and as part of a collaborative team
Job Responsibility
Job Responsibility
  • Manage calendars and coordinate virtual and in-person meetings for multiple executives
  • Arrange and coordinate complex international and domestic travel plans
  • Prepare and process expense reports accurately and in a timely manner
  • Assist with team-building events and office administrative needs
  • Support annual holiday card and gift distribution initiatives
  • Collaborate with global offices and internal teams to ensure seamless communication
What we offer
What we offer
  • Healthcare coverage with HSA, dental, and vision plans
  • 401(k) plan with match
  • Generous PTO package
  • Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
  • Supportive, team-oriented environment
  • paid overtime
  • discretionary bonus
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy