Administrative Assistant Job at Robert Half (Palo Alto)

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Administrative Assistant

At Randstad, we are seeking a dynamic and autonomous Administrative Assistant fo...

Location

Canada , Laval

Salary:

24.00 - 26.00 USD / Hour

Randstad

Expiration Date

August 16, 2026

Requirements

Proficiency in the Microsoft Office suite (Outlook, Word, Excel)
Excellent written and oral communication skills in French
Ability to perform data entry and basic accounting tasks with accuracy
Strong organizational skills and effective priority management
Autonomy and proactivity in executing tasks
Strong customer service mindset and a professional approach at reception
Ability to work with minimal supervision (being a reliable and autonomous individual)

Job Responsibility

Handle phone calls and welcome visitors in a professional manner
Perform invoice data entry and assist with basic accounting tasks
Manage the material ordering process and follow up on deliveries
Maintain and organize administrative files and filing systems
Draft and proofread correspondence, reports, and various documents related to business administration
Provide general administrative support to the Operations Director and the team
Manage emails and schedules by effectively using Microsoft Office tools

What we offer

Permanent, full-time position: 40 hours per week (Monday to Friday, 8:00 AM to 4:30 PM with a 30-minute lunch break)
Competitive salary: $24 to $26 per hour, negotiable based on experience
Comprehensive benefits package (insurance)
Pension plan contribution for your future financial security
Two weeks of paid annual vacation
Two to three days of paid sick leave
Dynamic and friendly work environment in the industrial sector

Fulltime

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Plymouth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, front-desk, receptionist, or office support role
Ability to handle inbound calls effectively and communicate clearly with employees, visitors, and external contacts
Strong data entry skills with a high level of accuracy and attention to detail
Proficiency with general administrative office tasks, including filing, document handling, and scheduling support
Comfortable managing multiple priorities in a busy work environment
Dependable organizational skills and a detail-oriented approach to confidential or sensitive information

Job Responsibility

Welcome visitors and provide attentive front-desk support while creating a positive first impression for the office
Manage incoming phone calls, route inquiries to the appropriate contacts, and relay messages accurately and promptly
Perform data entry tasks with close attention to detail to maintain accurate records and administrative documentation
Support day-to-day office functions by preparing materials, organizing files, and assisting with general clerical work
Coordinate administrative activities such as scheduling, correspondence, and routine follow-up with internal teams
Maintain orderly office areas and help ensure supplies, documents, and shared resources are properly managed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office-based environment
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Strong data entry skills with close attention to detail and accuracy
Comfortable performing receptionist and front-desk responsibilities in a fast-paced setting
Proficiency with standard office procedures and general administrative tasks
Strong organizational skills with the ability to manage multiple priorities effectively

Job Responsibility

Manage day-to-day administrative support tasks to help maintain an efficient and well-organized office environment
Receive and direct inbound phone calls in a courteous manner, ensuring messages are relayed accurately and promptly
Welcome visitors and provide front-desk assistance while maintaining a positive first impression of the office
Enter, update, and verify information in office records and databases with a high level of accuracy
Prepare, organize, and maintain files, correspondence, and general administrative documents for easy access and compliance
Coordinate routine office activities such as scheduling, supply tracking, and basic operational follow-up
Assist team members with clerical duties and other administrative needs to support daily business functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

Are you a detail-oriented individual with a passion for organization and support...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or office support role preferred
Strong written and verbal communication skills
Excellent time management and organizational abilities
Proficiency with Microsoft Office Suite and office technology
Ability to handle confidential information with integrity

Job Responsibility

Manage schedules, appointments, and meetings
Prepare and edit correspondence, reports, and presentations
Answer and direct phone calls
respond to inquiries promptly and professionally
Maintain and organize files, both physical and digital
Assist with data entry and database management
Support event planning and coordination tasks
Order office supplies and maintain inventory
Collaborate with team members on special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Administrative Assistant

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or office support role preferred
Strong written and verbal communication skills
Excellent time management and organizational abilities
Proficiency with Microsoft Office Suite and office technology
Ability to handle confidential information with integrity

Job Responsibility

Manage schedules, appointments, and meetings
Prepare and edit correspondence, reports, and presentations
Answer and direct phone calls
respond to inquiries promptly and professionally
Maintain and organize files, both physical and digital
Assist with data entry and database management
Support event planning and coordination tasks
Order office supplies and maintain inventory
Collaborate with team members on special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Margate City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist position
Ability to manage inbound calls professionally and handle multiple tasks in a busy office setting
Strong data entry skills with a high level of accuracy and consistency
Proficiency with Microsoft Office and confidence using computer-based systems
Excellent verbal and written communication skills
Strong organizational skills and the ability to prioritize daily responsibilities effectively
Must be able to work onsite
All candidates are required to undergo screening.

Job Responsibility

Welcome visitors and provide courteous front-desk support while maintaining an organized office presence
Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately
Perform data entry and maintain administrative records with strong attention to detail and confidentiality
Prepare, organize, and update documents, spreadsheets, and general correspondence using Microsoft Office applications
Assist with day-to-day office coordination to help ensure schedules, materials, and administrative workflows run smoothly
Support general clerical activities such as filing, scanning, copying, and distributing paperwork as needed
Communicate effectively with internal staff and external contacts to help resolve routine questions and administrative needs.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

This is an entry-level opportunity for someone organized, detail-oriented, and e...

Location

United States , West Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Comfortable with scheduling, follow-ups, and basic coordination tasks
Resourceful problem-solver who can adapt quickly and use tools (including translation support) effectively
Proficient with Microsoft Office (Outlook, Word, Excel) or similar tools
Reliable, professional, and able to work in a fast-paced environment
High school diploma or equivalent required

Job Responsibility

Schedule and coordinate client and contractor appointments
Manage material delivery scheduling, track shipments, and provide timely updates to the team
Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed
Support general administrative tasks including filing, data entry, correspondence, and office organization
Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)
Assist with other projects and tasks as assigned to support smooth operations

What we offer

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

Canada , Victoria

Salary:

29.09 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems

Fulltime

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