Administrative Assistant Job at 4flow AG (Atlanta)

Administrative Assistant

4flow AG

Location:
United States , Atlanta

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

4flow is a global leader in supply chain delivering end-to-end solutions for some of the world’s most recognized brands. Headquartered in Berlin, Germany, we partner with organizations to optimize supply chain performance, drive operational excellence, and enable digital transformation. With a strong foundation in Europe and a proven track record of success, 4flow is continuing to expand its presence in North America. As part of this growth, we are looking for a highly organized and proactive Administrative Assistant to support our team and help ensure a seamless, well-run office environment.

Job Responsibility:

Own day-to-day office operations, ensuring a seamless, productive environment (mail/package handling, supplies, vendor management, and ordering optimization)
Oversee office upkeep, including clean and organized office and kitchen spaces
manage the external cleaning service to maintain high standards
Serve as the main liaison with building management and external vendors
Proactively identify maintenance needs and office improvements
source quotes and recommend solutions
Support safety and security initiatives, maintain supplies, and reinforce policies and best practices
Act as the primary point of contact for employees and internal teams in the Atlanta office
Foster a welcoming, service-oriented office culture
Plan and execute office events (e.g., weekly lunches, team meetings, social gatherings, annual retreats)
occasional travel or after-hours support may be required
Coordinate customer and guest visits, including on-site hosting support
Assist with internal communications and distribution as needed
Support Global Administration and broader Corporate Services initiatives
Coordinate charitable initiatives, including NGO partnerships and volunteer activities
Assist with travel coordination (vendor selection, bookings, policy guidance, expense reporting)
Provide administrative support to leadership as needed
Manage financial documentation (invoices, payment requests), partner with Finance, and track budget spend
Support contract coordination and management
Track and follow up on requests to ensure timely completion and clear communication

Requirements:

5+ years’ experience working as an administrative assistant in a corporate environment
Associate's degree or equivalent experience
Previous experience at a global organization
Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills
Ability to maintain a high level of discretion, confidentiality, and good judgment to handle all sensitive matters
Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention
Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings)
Exemplary planning, organization, and time management skills
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

What we offer:

Competitive base salary
Attractive bonus system
Great benefits package
Outstanding long-term career prospects
Work side-by-side with a skilled team of consultants eager to share their know-how and experience
International, fast-growing company with a vibrant corporate culture

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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