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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, West Memphis Contract work · Job Posted June 16, 2026
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Job Description

We are looking for an Administrative Assistant to provide day-to-day support for a commercial construction project in West Memphis, Arkansas. This long-term contract position will partner closely with onsite leaders and the team to keep administrative operations organized, responsive, and running smoothly in a trailer-based site office. The role combines traditional office support with onsite coordination, requiring someone who is comfortable in a construction environment and able to manage shifting priorities with professionalism.

Job Responsibility

  • Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
  • Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
  • Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
  • Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
  • Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
  • Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
  • Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
  • Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach

Requirements

  • Previous experience in an administrative support, office coordination, or receptionist-focused role
  • Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
  • Experience with data entry, inbound call handling, and general office administration in a busy environment
  • Familiarity with expense reporting systems such as Concur or similar tools
  • Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
  • Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization
  • Construction, manufacturing, or other industrial environment experience is preferred
  • Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred

Nice to have

  • Construction, manufacturing, or other industrial environment experience is preferred
  • Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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