Administrative Assistant

• Process and submit invoices accurately using internal systems while maintaining organized financial records
• Manage and update documents, files, and team resources within SharePoint to keep information accessible and current
• Provide day-to-day administrative assistance for office and leadership needs, including correspondence, scheduling support, and general clerical tasks
• Answer inbound calls courteously, respond to routine inquiries, and direct requests to the appropriate contacts
• Prepare, format, and review business documents, reports, and written communications using Microsoft Word and Excel
• Support records management activities by organizing, scanning, photocopying, and distributing documents as needed
• Assist with basic bookkeeping-related tasks and research assignments to help maintain accurate office information
• Deliver reliable support to internal teams and executives while handling multiple assignments with strong attention to detail

• 2-4 years of experience in an administrative assistant, executive assistant, or office support role
• Strong verbal and written communication skills with the ability to interact professionally across all levels of the organization
• Fluency in both Spanish and English is required
• Demonstrated ability to stay organized, manage competing priorities, and maintain accuracy in detailed work
• Experience using Microsoft Office applications, including Excel and Word, in a business setting
• Familiarity with invoice handling, clerical office functions, and document coordination
• Stable and consistent employment history is required
• frequent short-term positions may not be considered

Experience working with SharePoint or similar document management platforms is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan