Administrative Assistant Job at Robert Half (Woodbridge)

Administrative Assistant

Robert Half

Location:
United States , Woodbridge

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Woodbridge, Virginia. This contract position offers the opportunity to support essential office operations in the real estate sales and leasing industry during a maternity leave. The ideal candidate will exhibit exceptional organizational skills and the ability to manage multiple tasks efficiently in a dynamic environment.

Job Responsibility:

Manage and verify the processing of new listings and sales, including entering data into the system and ensuring the accuracy of all purchase agreements
Record and maintain sold records, prepare monthly reports, and calculate advertising costs while proofreading and submitting advertisements to local newspapers
Supervise office personnel by recruiting, training, scheduling, and conducting performance evaluations, while acting as a liaison between staff, managers, and sales associates
Monitor escrow accounts and ensure the completeness and compliance of sales transactions by verifying necessary documents such as title evidence, payoff statements, and mortgage information
Coordinate and oversee the creation of marketing materials, including flyers, brochures, and handouts for special events
Distribute tasks among office staff and provide support in handling correspondence, mail, and appointment scheduling
Assist with department budget preparation and administration, ensuring financial operations align with company goals
Perform additional administrative duties as required to support office operations and team efficiency

Requirements:

Proven experience in administrative roles, preferably in the real estate or sales industry
Strong organizational skills with the ability to multitask and prioritize effectively
Proficiency in data entry and maintaining accurate records
Excellent communication skills for handling correspondence and liaising with team members
Familiarity with managing escrow accounts and processing sales transactions
Competence in creating and proofreading marketing materials such as brochures and advertisements
Leadership skills for recruiting, training, and supervising office personnel
Proficiency in basic computer applications and office management software

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

Work Type:

On-site work

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