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Administrative assistant

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Pyramid Global Hospitality

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Location:
United States , Litchfield Park

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly engaging, customer focused individual to join our team as Administrative Assistant. The successful candidate for this role is engaging, full of energy, and is open to learning and leading by example, responds in a professional and courteous manner to guests and team, as well as being there to support the team both personally and professionally. The Administrative Assistant provides support for the leaders of the hotel/resort and is responsible for variety of duties including, but not limited to: reporting, filing, answering phones, processing invoices, managing schedules and assisting with problem resolution.

Job Responsibility:

  • Provide timely customer service to hotel/resort team
  • Assist with day to day operations of the main office functions and duties
  • Assist with administrative duties, such as running reports, filing, answering phones, processing invoices
  • Create and distribute communication documents
  • Update postings and communication venues throughout the Resort
  • Process reports, invoices, bills and associated mail
  • Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination
  • Open, read, and prepare answers to routine letters
  • Locate and attach appropriate files to incoming correspondence requiring replies
  • Take and distribute meeting minutes
  • Create and maintain computer- and paper-based filing and organization systems for records, reports, documents
  • Prepare letters, memos, and other documents
  • Enter and retrieve information contained in computer databases to update records, files, reservations, and answer inquiries from guests
  • Document and communicate all guest requests/complaints to appropriate personnel

Requirements:

  • Passion and enthusiasm for helping others
  • Collaborative in a team environment
  • Good listening and communication skills
  • Demonstrated ability to work with confidential and sensitive information
  • Strong attention to detail, while multi-tasking and delivering work on time
  • Ability to build trusting working relationships highly desired
  • Proficient with computers and computer programs, including Microsoft programs
What we offer:
  • Comprehensive health insurance
  • Retirement plans
  • Paid time off
  • On-site wellness programs
  • Local discounts
  • Employee rates on hotel stays
  • Ongoing training and development opportunities

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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