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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Branford

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client, a growing organization in the technology industry, is seeking a detail oriented and highly organized Administrative Assistant to support daily office operations and administrative functions. This individual will serve as the first point of contact for visitors while also providing critical support in reporting, calendar coordination, sales order processing, office administration, and presentation development. The ideal candidate is detail-oriented, dependable, and =+ years of experience, with the ability to manage multiple priorities in a fast-paced environment. Strong proficiency in Microsoft Excel and PowerPoint, excellent communication skills, and a proactive approach to administrative support are essential for success in this role.

Job Responsibility:

  • Provide front desk coverage Monday through Friday, 8:30 a.m. to 4:30 p.m., including greeting visitors, checking identification, and ensuring proper visitor protocols are followed
  • Maintain a detail oriented and welcoming front office presence while directing guests and handling general inquiries
  • Create and update Excel-based sales reports using data provided by internal technical teams
  • Assist with the preparation of reports, summaries, and other business documentation
  • Support marketing email initiatives, including formatting, light design, editing, and distribution
  • Provide administrative support for sales order-related tasks and processes
  • training will be provided
  • Gather, organize, and maintain receipts and supporting documentation for credit card reconciliation
  • Manage and update the master office calendar, including employee time-off requests and scheduling updates
  • Order and maintain office supplies to support day-to-day office operations
  • Develop detail oriented slide presentations for internal meetings, client-facing materials, and other business needs
  • Assist with additional administrative duties and special projects as needed

Requirements:

  • Previous experience in an administrative assistant, office support, receptionist, or similar administrative role
  • Strong proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, and Word
  • Excellent organizational skills and strong attention to detail
  • detail oriented verbal and written communication skills
  • Ability to manage multiple responsibilities, prioritize effectively, and meet deadlines
  • Comfortable working in a detail oriented office environment with daily front desk responsibilities
  • At least 2 years of experience in an administrative assistant, receptionist, or office support role
  • Demonstrated ability to manage inbound calls, correspondence, and general front-office responsibilities
  • Strong data entry skills with careful attention to accuracy and organization
  • Experience creating reports, preparing presentations, and handling routine administrative documentation
  • Proficiency with Microsoft Excel and other common office software applications
  • Ability to manage calendars, coordinate schedules, and prioritize multiple tasks effectively
  • Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions

Nice to have:

  • Experience with QuickBooks and ConnectWise preferred
  • Experience supporting sales operations, reporting, or office coordination functions preferred
  • Familiarity with marketing email platforms or basic presentation design is a plus
  • Detail oriented, =+ years of experience, and customer-service oriented
  • Reliable, punctual, and highly organized
  • Able to work independently while collaborating effectively across teams
  • Discreet and trustworthy when handling sensitive information
What we offer:
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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