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Administrative Assistant

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Capital Vacations

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Location:
United States , Cocoa Beach

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Assist the General Manager, Assistant General Manager and department supervisors with daily resort functions. Oversee administrative functions of the resort.

Job Responsibility:

  • Handle Human Resource functions of the resort including payroll processing, insurance plan administration, new hire paperwork, termination paperwork and regulatory recordkeeping
  • Updating yearly OSHA compliance
  • Develop, maintain and implement new forms for department supervisors and General Manager
  • Prepare written correspondence and reports when necessary
  • Develop, maintain and implement master resort forms
  • Generate signs and bulletins for fire drills, maintenance work and projects around the resort
  • Update and maintain contracts, certificates of insurance, correspondence to vendors
  • Send invoices as needed to vendors
  • Oversee and maintain worker's compensation and guest accident claims through the conclusion of claims filed
  • Filing to include employee files, payroll files, HR files, vendor files, administrative files
  • Develop and maintain insurance packets, 401K and supplemental insurance packets
  • Schedule insurance meetings for new hires
  • Assist employees with Human Resources info (Aflac claims, 401K changes, health and dental insurance claims and changes)
  • Check monthly insurance bills (health, dental and Aflac)
  • Assist with annual employee holiday party
  • Oversee office supply ordering
  • Perform additional duties and responsibilities as directed by the resort manager

Requirements:

  • Associate's degree (AA) or equivalent from two-year College or technical school
  • or six months to one year related experience and/or training
  • or equivalent combination of education and experience
  • Equivalent to completion of the twelfth grade
  • Knowledge of modern office practices, time management and procedures
  • including business correspondence, record keeping and filing systems and office equipment
  • Ability to perform complex Front Office tasks involving organization, the use of judgment and requiring accuracy and speed
  • maintain confidentiality
  • understand, interpret and apply appropriate rules, regulations and written directions to specific situations
  • effectively meet and communicate with the public in situations requiring tact and poise
  • apply sound judgment in assignment work load priorities and in contacts with guests emotional situations
  • assume responsibility in recognizing scope of authority
  • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which include standing for extended periods of time
  • operating assigned office equipment
  • reaching with hand and arms, walking
  • stoop, kneel, crouch, or crawl
  • frequently lift and/or move up to 25 pounds
  • close vision, peripheral vision and ability to adjust focus
  • Ability to communicate with and elicit cooperation from others and to assimilate and understand information, in a manner consistent with essential job functions
  • Ability to make sound decisions in a manner consistent with the essential job functions
  • Ability to develop clear and comprehensive correspondence
  • Ability to use Microsoft office programs, outlook, calendar scheduling
  • and other required software applications on personal computer
  • Ability to communicate effectively both verbally and in writing
  • Ability to calculate figures and amounts such as discounts, interest commissions, percentages, and payment
  • Ability to apply concepts of basic business math
  • Basic payroll processing knowledge
What we offer:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Discounted Resort Stays
  • Paid Time Off
  • Life Insurance
  • Long-Term Disability
  • Professional Development
  • Competitive Compensation
  • Rapid Growth
  • Corporate Discounts
  • Exclusive Member Deals

Additional Information:

Job Posted:
May 16, 2026

Work Type:
On-site work
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