Administrative Assistant Job at Robert Half (Media)

Administrative Assistant

Robert Half

Location:
United States , Media

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an organized and service-focused Administrative Assistant to support the daily operations of a busy outpatient physical therapy clinic in Media Pennsylvania. This contract opportunity is ideal for someone who enjoys balancing front desk coordination, patient interaction, and administrative oversight in a fast-paced onsite setting. The person in this role will help create an efficient, welcoming environment for patients while keeping office functions accurate, compliant, and well managed.

Job Responsibility:

Coordinate front office activities, including appointment scheduling, patient check-in and check-out, and overall flow throughout the clinic day
Guide and support front desk team members by assisting with training, coverage planning, and day-to-day performance oversight
Handle incoming calls, respond to routine inquiries, and ensure patients receive timely and attentive assistance
Review insurance information, support authorization processing, and help resolve billing-related questions or administrative issues
Maintain accurate patient records and complete data entry tasks within paper-based medical documentation systems and office files
Provide administrative support to clinic leadership and care staff through report preparation, payroll input assistance, supply tracking, and vendor communication
Monitor office procedures to promote regulatory compliance, organized workflows, and dependable clinic operations
Use Microsoft Office applications, including Excel, to manage documents, track information, and support routine administrative reporting

Requirements:

At least 3 years of experience in an administrative, front desk, or office support role
Previous experience in a healthcare, therapy, or medical office environment is strongly preferred
Strong ability to manage inbound calls, scheduling tasks, and receptionist responsibilities with professionalism
Comfortable performing detailed data entry and maintaining accurate administrative records
Working knowledge of Microsoft Office Suite, including Excel
Ability to multitask effectively and stay organized in a high-volume onsite clinic setting
Strong communication skills and a patient-focused approach to customer service

What we offer:

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 09, 2026

Work Type:

On-site work

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