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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Ann Arbor

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

22.00 USD / Hour
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Ann Arbor, Michigan. The selected candidate will play a key role in supporting organizational operations and ensuring seamless communication across departments. The ideal candidate will bring strong administrative skills, excellent organizational capabilities, and proficiency in tools like Excel, HubSpot, and Salesforce. Hours are M-F 9am - 5pm. Pay up to $22/hr. This role is mainly remote.

Job Responsibility:

  • Monitor and manage the Education & Credentialing inbox, ensuring timely responses and appropriate routing of inquiries
  • Address frequently asked questions using pre-approved templates and escalate urgent or member-impacting issues as needed
  • Oversee intake and tracking of education proposals, maintaining accurate records in spreadsheets and software systems
  • Prepare summary reports and documentation for leadership review, ensuring all decisions and rationale are clearly recorded
  • Coordinate logistics for session development, including faculty agreements, communications, and preparation of materials for marketing
  • Track milestones for session planning and maintain up-to-date records in cross-system trackers
  • Create and distribute voucher codes, monitoring their usage and ensuring compliance with organizational policies
  • Reconcile enrollments and revenue reports, flagging any discrepancies or missing data for follow-up
  • Schedule and manage faculty meetings, contracts, and deadlines, ensuring all logistics are handled efficiently
  • Maintain monthly budget trackers and provide regular updates to finance teams, highlighting variances or areas that need attention

Requirements:

  • Must be intermediate in Excel, intermediate, Office programs
  • At least 2 years of experience in administrative support or coordination roles
  • Proficiency in Microsoft Excel and other Office programs at an intermediate level
  • Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
  • Excellent written and verbal communication skills
  • Experience in tracking and reconciling data across multiple systems
  • Ability to maintain accurate documentation and version control for reports and proposals
  • Attention to detail and a proactive approach to identifying and resolving discrepancies

Nice to have:

  • Experience with HubSpot/Salesforce is highly preferred
  • Familiarity with HubSpot and Salesforce platforms is highly preferred
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
February 05, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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