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Administrative Assistant

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myGwork - LGBTQ+ Business Community

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

55000.00 - 70000.00 USD / Year
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Job Description:

Kennedys, a growing global law firm, is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the Office Manager and Legal Assistant team. This role plays a critical part in ensuring the smooth day-to-day functioning of the office and supporting attorneys in delivering exceptional client service.

Job Responsibility:

  • Provide general administrative support to the Office Manager and Legal Assistant team, adapting to evolving priorities and office needs
  • Coordinate attorney travel arrangements utilizing the travel management platform, ensuring accuracy and adherence to firm policies
  • Research restaurant and venue options for internal and external client meetings and coordinate reservations as requested
  • Assist with maintaining attorney and client records in InterAction, including timely and accurate data entry
  • Support attorneys with time entry submissions in Elite to ensure accurate and prompt billing
  • Assist with New Business Intake processes
  • Enter attorney expenses and court-related disbursements in accordance with firm guidelines
  • Download, organize, and manage large volumes of documents within iManage, ensuring proper filing protocols are followed
  • Serve as backup to the Electronic Document Filing Assistant, including applying naming conventions and managing document distribution
  • Provide backup support to the Facilities Team as needed to ensure continuity of office operations

Requirements:

  • Strong ability to prioritize competing, time-sensitive requests in a fast-paced professional environment
  • Exceptional attention to detail with a commitment to accuracy and quality
  • Excellent verbal and written communication skills
  • Highly organized with strong time management and follow-through skills
  • Professional demeanor and a client-service-oriented mindset

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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