CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Rochester · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a construction and contractor environment in Rochester, New York. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, communicating professionally with callers and visitors, and ensuring records are accurate and up to date. The role offers the opportunity to contribute to a busy office by providing dependable coordination, responsive support, and strong data management.

Job Responsibility

  • Manage day-to-day administrative activities to help the office operate efficiently and stay well organized
  • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
  • Enter, update, and maintain business information in company records with a high level of accuracy
  • Prepare, organize, and file documents so materials are easy to access and properly maintained
  • Support office coordination by assisting with routine clerical tasks, correspondence, and scheduling needs
  • Monitor administrative workflows and help ensure assigned tasks are completed in a timely manner
  • Assist with updates to office records or processes when administrative procedures change

Requirements

  • Prior experience providing administrative support in an office setting
  • Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
  • Strong data entry skills with close attention to accuracy and detail
  • Proficiency in general office administration, including document handling and record maintenance
  • Ability to manage multiple tasks, stay organized, and meet deadlines in a busy work environment
  • Comfortable working independently while also supporting a broader team
  • Experience in a construction, contractor, or similar operational environment is a plus

Nice to have

Experience in a construction, contractor, or similar operational environment is a plus

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

New

Administrative Assistant

We are looking for an Administrative Assistant to join a growing healthcare clin...
Location
Location
United States , Little Rock
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative, receptionist, or office support role, preferably in a healthcare or clinic environment
  • Working knowledge of medical records processes, data entry, and HIPAA-compliant handling of confidential information
  • Familiarity with insurance verification, medical billing, or patient benefits coordination is strongly preferred
  • Comfort using EMR systems and basic medical terminology in a detail-focused setting
  • Strong communication skills with the ability to interact calmly and respectfully with a diverse patient population
  • Proven ability to stay organized, manage multiple priorities, and respond effectively in a changing environment
  • Reliable onsite availability and willingness to assist with both back-office tasks and occasional front desk responsibilities
Job Responsibility
Job Responsibility
  • Manage incoming medical record requests with accuracy, discretion, and a strong sense of urgency
  • Verify insurance details, enter information into internal systems, and maintain organized patient-related documentation
  • Respond to phone calls and general inquiries while providing courteous and attentive customer service
  • Assist clinical staff and providers with shared administrative tasks that support daily operations across the office
  • Maintain electronic medical records and help ensure patient information is updated correctly and handled in compliance with privacy standards
  • Provide front desk coverage as needed, including during breaks or other periods requiring additional office support
  • Contribute to administrative projects such as organizing files, supporting documentation processes, and assisting with evolving team workflows
  • Help support office coordination as the clinic continues to grow and adjust to changing operational needs
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support a Maintenance and Cont...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of administrative experience in a role that requires strong accuracy and follow-through
  • Ability to manage data entry and recordkeeping with a high level of attention to detail
  • Familiarity with invoice processing or basic accounting support is preferred but not required
  • Comfortable working with ERP systems, including NetSuite, and other business software applications
  • Proficient with Microsoft Office 365 and standard administrative office tools
  • Strong organizational skills with the ability to manage multiple priorities effectively
  • Strong communication skills and a service-focused approach when working with internal teams and external contacts
Job Responsibility
Job Responsibility
  • Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently
  • Maintain organized and accurate information across internal systems, contract records, and vendor documentation
  • Enter and monitor invoice details to help facilitate timely review and processing
  • Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve
  • Assist with data entry and general office administration to promote accuracy and consistency in team operations
  • Respond to inbound calls and direct inquiries professionally while providing dependable administrative support
  • Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and personable Administrative Assistant to join...
Location
Location
United States , Carlisle
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong technical skills, including comfort navigating websites and general office systems
  • Excellent communication and interpersonal skills
  • ability to build relationships with diverse groups
  • Highly organized with strong attention to detail
  • Ability to work independently and manage competing priorities
  • detail oriented, approachable, and service-oriented personality
Job Responsibility
Job Responsibility
  • Manage phones, emails, and general office communications
  • Coordinate and schedule meetings and events
  • Maintain records, memberships, and confidential documents
  • Assist with office inventory and administrative operations
  • Prepare and distribute newsletters and communications
  • Serve as a primary point of contact for questions, requests, and concerns
  • Handle inquiries and complaints with professionalism and tact
  • Support day-to-day office procedures and ensure smooth operations
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in California, sup...
Location
Location
United States , Rohnert Park
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in administrative support, proposal coordination, or document preparation roles
  • Strong proofreading, business writing, and written communication skills
  • High level of accuracy with excellent attention to detail in document and data management
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
  • Ability to manage multiple assignments and meet deadlines in a busy work environment
  • Experience with data entry and administrative office procedures
  • Familiarity with Sage 100 Contractor, Master Builder, or similar software is preferred
Job Responsibility
Job Responsibility
  • Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review
  • Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems
  • Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review
  • Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery
  • Compile complete proposal packages and prepare final documents for timely distribution to clients
  • Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately
  • Provide general administrative support, including data entry, document coordination, and office assistance as needed
  • Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and reliable Administrative Assistant to suppor...
Location
Location
United States , Roseville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3+ years of administrative or office support experience
  • Strong organizational skills with attention to detail
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize in a fast-paced environment
  • Professional and customer-service-oriented demeanor
Job Responsibility
Job Responsibility
  • Provide general administrative support including data entry, filing, and document management
  • Answer and direct incoming calls, emails, and inquiries in a professional manner
  • Schedule meetings, appointments, and coordinate calendars
  • Assist with preparing reports, presentations, and correspondence
  • Maintain office supplies inventory and place orders as needed
  • Support onboarding tasks, record keeping, and internal documentation
  • Assist with special projects and provide support to team members as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and highly organized temporary Administrative A...
Location
Location
United States , Westwood
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administrative, clerical, or office support experience preferred
  • Strong proficiency with Microsoft Office, including Word, Excel, and Outlook
  • Excellent communication and interpersonal skills
  • Strong attention to detail and organizational abilities
  • Ability to prioritize tasks and manage multiple deadlines
  • Professional demeanor and customer-service mindset
  • High school diploma required
  • additional education is a plus
Job Responsibility
Job Responsibility
  • Answer and direct incoming phone calls and emails
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare correspondence, reports, and other documents
  • Maintain organized filing systems, both electronic and paper
  • Assist with data entry, recordkeeping, and database updates
  • Order office supplies and support general office operations
  • Greet visitors and provide professional front-office support
  • Assist with special projects and other administrative duties as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our Privat...
Location
Location
United States , Santa Monica
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in answering inbound and outbound calls, with a focus on customer service excellence
  • Strong skills in data entry and email correspondence to ensure accurate and detail-oriented communication
  • Experience in scheduling appointments and managing calendars efficiently
  • Proficient in Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word
  • Ability to handle basic office tasks with precision and attention to detail
  • Exceptional organizational skills and the ability to prioritize tasks effectively
  • Familiarity with expense tracking and reporting systems such as Concur is a plus
  • Comfort working on tasks related to legal documents and compliance processes
Job Responsibility
Job Responsibility
  • Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts
  • Process company expenses, track receipts, and handle reimbursements for the corporate American Express card
  • Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols
  • Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables
  • Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties
  • Submit and monitor building maintenance requests, ensuring timely resolution of issues
  • Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings
  • Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions
  • Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance
  • Take on special projects as assigned to contribute to the team's success
What we offer
What we offer
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years administrative, front desk, or receptionist experience (4–5 years preferred)
  • Strong professionalism—comfortable supporting elected officials and leadership
  • Willingness to handle both clerical and hands-on tasks (setup, hospitality, etc.)
  • Strong written and verbal communication
  • Proficiency in Outlook, Word, Excel (not advanced)
  • At least 3 years of administrative support experience, preferably in a public sector, government, or board-support environment
  • Familiarity with public meetings and working knowledge of Brown Act requirements and related compliance expectations
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • Experience coordinating calendars, scheduling appointments, and supporting meeting logistics in a fast-paced setting
  • Strong written communication skills with the ability to prepare agendas, minutes, reports, and detailed correspondence
Job Responsibility
Job Responsibility
  • Support board and committee meetings (setup, logistics, coordination)
  • Assist with public meetings (Brown Act exposure is a plus)
  • Set up conference rooms (tables, chairs, materials)
  • Coordinate food orders / pick up lunches as needed
  • Provide general admin/front desk support for the agency
  • Draft basic emails and support written communication
  • Assist with calendaring and scheduling
  • Create/edit documents in Word, Excel, PowerPoint
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right